THE POSITION
As a Facilities Coordinator, you will help ensure our Pirbright site is safe, compliant and running smoothly. You will coordinate day-to-day facilities services, building maintenance, workplace systems and external contractors, while acting as a key contact for colleagues and site stakeholders.
This practical, hands-on role covers maintenance, office services, meeting rooms, desk booking, catering, cleaning and EV charging facilities.
Note: This is a limited-term opportunity, with the contract running until 31 December 2027.
KEY RESPONSIBILITIES
- Coordinate planned and reactive maintenance activities across the site.
- Support building infrastructure, utilities, workplace equipment and facility assets.
- Manage workplace services, including office space, meeting rooms, desk booking and workplace requests.
- Coordinate external contractors and service providers, including cleaning, catering and maintenance suppliers.
- Monitor service quality, contractor compliance and completion of agreed actions.
- Oversee the day-to-day operation and maintenance of EV charging facilities.
- Maintain accurate facilities, maintenance, contractor and asset records.
- Support statutory inspections, risk assessments, audits and compliance activities.
- Identify facilities issues and improvement opportunities, escalating risks where required.
- Ensure activities meet company Health & Safety, Biosecurity and GMP standards.
REQUIREMENTS
- Experience in facilities, workplace, maintenance or building services coordination.
- Experience coordinating contractors and service providers, with a good understanding of Health & Safety requirements.
- Excellent organisational, communication and problem-solving skills, with the ability to manage several priorities.
- A practical, solutions-focused approach and the ability to work independently
- Good IT skills and confidence maintaining accurate records and reports.
- Fluent English and the ability to understand technical documentation and drawings. Experience in a regulated environment would be an advantage.
WHY THIS IS A GREAT PLACE TO WORK
Boehringer Ingelheim has been recognised as a Top Employer in the UK, demonstrating our commitment to building an exceptional workplace through strong people practices and supportive HR policies. To learn more about why BI is a great place to work, visit: Why Boehringer Ingelheim is a Top Employer | Boehringer Ingelheim UK
Facilities Coordinator employer: Boehringer Ingelheim
Boehringer Ingelheim is an exceptional employer, recognised as a Top Employer in the UK, offering a supportive work culture that prioritises employee well-being and professional growth. With a focus on innovation in biomedical AI, employees have the opportunity to work on cutting-edge projects in a collaborative environment, while enjoying benefits such as flexible working arrangements and access to continuous learning resources. Located in London, the company fosters a dynamic atmosphere where talented individuals can thrive and make a meaningful impact in the field of healthcare.
