Loans Coordinator (Shikshapatri Project) in Oxford

You will coordinate the Bodleian Libraries' loans activity with a primary focus on the Shikshapatri project, supporting the outward and inward loans programme within the Public Engagement team. Working closely with colleagues across the Libraries, the University and external partners, you will manage loans documentation, coordinate transport, insurance and indemnity arrangements, liaise with borrowing venues, and help ensure the successful delivery of a high-profile international loans programme.

You will also provide flexible support across wider exhibitions and loans activity, contributing to policy development, record keeping, risk assessments and sector best practice while maintaining excellent standards of documentation and stakeholder communication. This is a fixed-term post for 6 months, working part time for 7.5 hours per week. The anticipated working pattern is approximately one day per week, primarily working remotely with occasional on-site attendance at the Weston Library for project activities, meetings or loan operations. Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) due to handling of high value collection items.

You will have proven experience of collections registration or loans coordination within a library, archive, museum or gallery environment, together with a strong understanding of loans management, handling, transport and conservation requirements. You will be highly organised, able to manage complex documentation accurately, and confident working independently in a remote environment as well as collaboratively within a small team. You will have excellent communication and interpersonal skills, sound judgement when balancing competing priorities, and strong IT skills. Experience of photography, supervising staff or knowledge of a second language would be advantageous.

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team.

You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Both documents must be submitted to be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Madeline Slaven, Head of Public Engagement, who can be contacted with enquiries relating to the role. General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department.