At a Glance
- Tasks: Support project management with financial documents, compliance, and governance activities.
- Company: Join a leading asset management firm with a focus on reliability and excellence.
- Benefits: Stable work environment, skill development, and a supportive team culture.
- Other info: Perfect for proactive individuals who thrive in small teams and enjoy diverse tasks.
- Why this job: Gain hands-on experience in contract management and enjoy a varied workload.
- Qualifications: Experience in administration or project support, strong organisational skills, and attention to detail.
Are you a proactive administrator with a keen eye for detail and experience in contract or project support? Do you thrive in a small-team environment where you can work independently and take ownership of diverse tasks? Our client is looking for a Project & Contract Support Administrator to provide essential day-to-day management support. From processing financial documents and tracking contractual variations to maintaining robust IT systems and document control, you will be the backbone of the department’s compliance and governance activities.
The Role
- Support the SPC Management team in delivering complex contractual obligations across financial, legal, and operational activities.
- Maintain IT systems and databases, ensuring accurate data input, reporting, and high-level document management.
- Manage financial administrative tasks, including processing authorised invoices, raising purchase orders, and maintaining financial tracking spreadsheets.
- Track contractual documentation, keeping precise records of variation orders, concession agreements, and damage claims.
- Operate document control systems, ensuring filing structures are maintained, archived, and managed effectively.
- Coordinate governance activities, including collating monthly reports, taking meeting minutes, and undertaking compliance audits.
- Liaise with external stakeholders, acting as a professional point of contact for service providers and clients.
- Manage Health & Safety records, ensuring all compliance documentation is up to date and filed correctly.
Your Skills
- Proven experience in an administrative, project support, or contract support role (FM, PFI, or Asset Management experience is highly desirable).
- Strong organizational skills, with the ability to prioritize a busy workload and meet tight deadlines under pressure.
- Technical proficiency in Microsoft Office (Excel, Word, Outlook) and experience working with complex databases and document control systems.
- Excellent communication skills, with the ability to manage stakeholder relationships professionally.
- Exceptional attention to detail, ensuring accuracy across financial tracking and legal documentation.
- A proactive and self-motivated mindset, comfortable working both independently and collaboratively within a small team.
What’s In It For You?
- A stable and professional working environment within a specialist department.
- Exposure to high-level contract management and governance processes.
- A varied and engaging workload where no two days are the same.
- The opportunity to develop your skills in financial tracking and compliance auditing.
- A supportive team culture that encourages independence and adaptability.
How to Apply?
To apply for the position of Project Support, click ‘Apply Now’ and send your CV to Alfie Young. Interviews are taking place now, so don't miss your chance to join this exciting team.
Project Support employer: Boden Group
Semperian is an exceptional employer that fosters a stable and professional working environment, perfect for those seeking to thrive in a small-team setting. With a strong emphasis on employee growth, you will gain exposure to high-level contract management and governance processes while enjoying a varied workload that keeps you engaged. Our supportive team culture encourages independence and adaptability, making it an ideal place for proactive individuals looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Project Support
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. Focus on how your skills in project support and administration can directly benefit the role you're applying for.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about their governance activities or how they manage compliance shows that you’re engaged and ready to contribute from day one.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join our awesome team at StudySmarter.
We think you need these skills to ace Project Support
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative and project support experience, especially if you've worked with financial documents or contract management before.
Showcase Your Attention to Detail:Since this role requires a keen eye for detail, include examples in your application that demonstrate how you've successfully managed complex data or maintained accurate records in previous roles.
Be Proactive in Your Cover Letter:Use your cover letter to show us your proactive mindset. Share specific instances where you took ownership of tasks or improved processes in your past jobs. This will help us see how you can contribute to our team.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Boden Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project Support Administrator. Familiarise yourself with tasks like financial document processing and document control systems. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or tight deadlines. Be ready to discuss how you prioritised your workload and maintained accuracy under pressure.
✨Brush Up on Your Tech Skills
The job mentions technical proficiency in Microsoft Office and complex databases. Make sure you can demonstrate your skills in Excel, Word, and any relevant document control systems during the interview. You might even want to bring along a portfolio showcasing your work with these tools.
✨Prepare for Stakeholder Interaction
As you'll be liaising with external stakeholders, think about how you can showcase your communication skills. Prepare to discuss situations where you've effectively managed relationships or resolved conflicts. This will highlight your professionalism and ability to represent the company well.
