At a Glance
- Tasks: Manage invoicing, financial oversight, and CAFM administration in a dynamic role.
- Company: Join a leading facilities management team with a hybrid work culture.
- Benefits: Enjoy a flexible work environment and opportunities for professional growth.
- Other info: Perfect for organised individuals who thrive in a fast-paced setting.
- Why this job: Be the backbone of contract operations and make a real difference.
- Qualifications: Strong numeracy, communication skills, and experience in admin or customer service.
Hours: Monday - Friday, 8am - 5pm
Location: Hybrid - Maidenhead office 2 days per week, with the remaining days either working from home or travelling to London as required
About the Role
We're looking for a detail-oriented Contract Support Coordinator to join our facilities management team. This is a varied, hands-on role sitting at the heart of contract operations - managing financials, keeping systems running smoothly, and ensuring nothing falls through the cracks. You'll be the go-to person for invoicing, billing accuracy, and keeping our CAFM system in good order. When financial discrepancies or losses crop up, you'll be the one investigating and resolving them. Alongside this, you'll handle day to day administrative tasks that keep the contract ticking over.
Key Responsibilities
- Invoicing & Billing - Raise sales invoices, process supplier invoices, and ensure billing is completed accurately and on time
- Financial Oversight - Monitor profit and loss, review WIP and debt reports, and flag or resolve any losses or discrepancies
- CAFM Administration - Maintain the CAFM system as a key user, including planned maintenance records, reactive jobs, and reporting
- Purchase Orders - Create and manage POs, review open orders weekly, and liaise with suppliers
- General Administration - Support the contract with documentation, scheduling, timesheet processing, and coordination tasks
What We're Looking For
- Strong numeracy and written English
- Excellent communication skills - confident on the phone, clear in writing
- Experience in a customer service or administrative role
- Comfortable with MS Office (particularly Excel and Outlook)
- Organised, proactive, and able to juggle competing priorities
- Experience with CAFM or financial systems is a plus, but not essential
Contract Support Administrator in Maidenhead employer: Boden Group
Join our dynamic team as a Contract Support Administrator in Maidenhead, where we foster a collaborative and supportive work culture. Enjoy the flexibility of a hybrid working model, with opportunities for professional growth and development, while being part of a company that values attention to detail and operational excellence. With a focus on employee well-being and a commitment to innovation, we offer a rewarding environment for those looking to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Support Administrator in Maidenhead
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Contract Support Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to invoicing and financial oversight. We recommend role-playing with a friend or using online resources to get comfortable with your answers. Confidence is key!
✨Tip Number 3
Showcase your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed competing priorities in past roles. This will highlight your ability to juggle tasks like a champ.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Contract Support Administrator in Maidenhead
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in invoicing, financial oversight, and administration. We want to see how your skills match the role of a Contract Support Coordinator, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your strong numeracy skills and any experience with CAFM systems, as these are key for us.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially since this role involves a lot of written tasks. Make it easy for us to see your strengths!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Boden Group
✨Know Your Numbers
As a Contract Support Administrator, you'll be dealing with financials daily. Brush up on your numeracy skills and be prepared to discuss how you've handled invoicing or financial discrepancies in the past. This will show that you’re detail-oriented and ready for the role.
✨Master the CAFM System
Familiarise yourself with CAFM systems, even if you haven't used one before. Research common functionalities and be ready to explain how you would maintain records and manage tasks within such a system. This shows initiative and a willingness to learn.
✨Communicate Clearly
Since excellent communication is key, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in customer service or administrative contexts. This will demonstrate your confidence and clarity.
✨Organise Your Thoughts
With a role that involves juggling multiple tasks, it’s crucial to showcase your organisational skills. Think of specific instances where you managed competing priorities successfully. Bring a notepad to jot down any questions you have about the role or the company during the interview.
