Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the CEO and manage office operations while creating a welcoming environment.
- Company: Join Board Intelligence, a tech firm transforming board effectiveness globally.
- Benefits: Enjoy 26 days holiday, health cover, gym discounts, and a performance bonus.
- Why this job: Be the face of the office and support senior leaders in a dynamic environment.
- Qualifications: Strong organisational skills and confidence engaging with senior stakeholders.
- Other info: Ideal for those early in their EA career, with opportunities for growth.
The predicted salary is between 30000 - 42000 £ per year.
Board Intelligence is a technology and advisory firm that supercharges boards with the science of board effectiveness. We build better businesses and benefit society. Through a suite of AI powered software tools, evaluation frameworks and advisory services that distil over twenty years of boardroom experience, we help boards make smarter, faster decisions. We work with over 80,000 leaders and 3,000 organisations globally, including clients across the Fortune 500, FTSE 100 and OMX 30. In 2024, we received substantial backing from K1 Investment Management, the leading B2B enterprise SaaS investors. We are at the beginning of a significant growth phase and are looking for exceptional people to join us on this journey.
Mission
We unleash the potential of organisations through the science of board effectiveness, building better businesses and benefiting society.
Main Responsibilities
- Executive Assistant (EA) to chief executive officer (CEO)
- Manage the CEO’s calendar: organise, track, prepare and provide briefings for all appointments. Liaise with VIP external stakeholders and internal colleagues to optimise the CEO’s time and availability.
- Support the president, helping to manage appointments & communications.
- Make seamless travel arrangements for the CEO and president, considering both business and personal commitments; ensure travel schedules align with priorities.
- Help manage the CEO’s communications: monitor the inbox, draft emails and liaise with key contacts both inside and outside the organisation.
- Ensure the CEO and executive team receive timely, accurate and well-organised information, including formatting materials for internal and external communications.
- Support other senior members of the leadership team as required.
- Create a welcoming environment at the front desk so everyone feels at ease.
- Make a memorable impression on external guests by showcasing our open culture, anticipating and preparing for guests including preparing meeting rooms and organising lunches.
- Take responsibility for company announcements.
- Managing the office efficiently: implement and operate effective systems, select and oversee suppliers for consumables and services, manage the front desk, keep the kitchen well-stocked, liaise with service providers, keep the office organised, clean and tidy, coordinate meeting room bookings with employees.
- Assist with planning and organising company and team events to foster collaboration and maintain our culture.
- Organise or support business-wide social events.
- Communicate company-wide about events and office happenings.
- Always look for more efficient and effective ways to do things, including using AI and automation.
- Use the usual Microsoft suite (Word, Outlook, Teams, etc.) and be proficient in PowerPoint and Excel.
Requirements
This role is ideal for someone early in their EA or office operations career who’s confident, personable and highly organised. You’ll be the face of the office, supporting senior leaders and creating a smooth, welcoming experience for colleagues and guests.
Essential Skills And Experience
- Strong professional presence and confidence engaging with senior stakeholders.
- Proven ability to juggle multiple priorities at once, including diary management, inbox support, travel and office coordination.
- Calm, organised and proactive under pressure, with strong attention to detail.
- Discreet and trustworthy, comfortable handling sensitive and confidential information.
- Enjoys being office based full time and keeping things running smoothly day to day.
- Clear and professional written communication, including drafting emails and companywide updates.
- Strong Microsoft Office skills (Outlook, Teams, Word, PowerPoint, Excel) and confidence learning new tools, including AI and automation.
Desirable Experience
- Previous experience supporting a senior leader or leadership team.
- Event support or client hosting, with a focus on guest experience and great service.
Key Personal Attributes
- Warm, outgoing and naturally welcoming.
- Takes ownership, anticipates needs and gets ahead of problems.
- Reliable and consistent, with high standards and good judgement.
- Curious and improvement minded, always looking for better ways to work.
Benefits
- Pension scheme
- Personal performance bonus
- 26 days holiday each calendar year
- Bupa health & dental cover
- Group life assurance
- EAP
- Cycle to work scheme
- Competitive parental policies
- Gym membership discounts
Junior EA and Office Manager in London employer: Board Intelligence
Contact Detail:
Board Intelligence Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior EA and Office Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. The more comfortable you are talking about your skills and experiences, the better you’ll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Junior EA and Office Manager in London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to juggle multiple tasks and manage priorities. We want to see how you can keep things running smoothly, just like the role requires!
Be Personable and Professional: Since you'll be the face of our office, make sure your written communication reflects a warm and welcoming tone. Show us that you can engage with senior stakeholders confidently!
Tailor Your Application: Make sure to customise your CV and cover letter to reflect the specific skills and experiences mentioned in the job description. We love seeing candidates who take the time to connect their background to our needs.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Board Intelligence
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior EA and Office Manager. Familiarise yourself with diary management, travel arrangements, and office coordination. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to juggle multiple priorities. Think of situations where you successfully managed a busy schedule or coordinated events. Being able to articulate these experiences will show that you can handle the fast-paced environment at Board Intelligence.
✨Demonstrate Your Communication Prowess
Since clear and professional communication is key for this role, practice drafting emails or updates before the interview. You might even want to bring a sample of your written work to showcase your skills. This will give the interviewers a taste of your attention to detail and professionalism.
✨Embrace the Company Culture
Research Board Intelligence's culture and values. Be ready to discuss how you can contribute to creating a welcoming environment and supporting the team. Showing that you align with their mission of building better businesses will set you apart as a candidate who truly fits the company ethos.
