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- Tasks: Support the CEO and manage office operations while creating a welcoming environment.
- Company: Join a tech firm transforming board effectiveness with AI-powered tools.
- Benefits: Enjoy 26 days holiday, health cover, gym discounts, and a performance bonus.
- Why this job: Be the face of the office and make a real impact on leadership success.
- Qualifications: Strong organisational skills and confidence engaging with senior stakeholders.
- Other info: Dynamic role with opportunities for growth in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Board Intelligence is a technology and advisory firm that supercharges boards with the science of board effectiveness. We build better businesses and benefit society. Through a suite of AI powered software tools, evaluation frameworks, and advisory services that distil over twenty years of boardroom experience, we help boards make smarter, faster decisions. We work with over 80,000 leaders and 3,000 organisations globally, including clients across the Fortune 500, FTSE 100, and OMX 30. In 2024, we received substantial backing from K1 Investment Management, the leading B2B enterprise SaaS investors. We are at the beginning of a significant growth phase and are looking for exceptional people to join us on this journey.
Our Mission
We unleash the potential of organisations through the science of board effectiveness, building better businesses and benefiting society.
Working closely and directly supporting our Chief Executive Officer, this role also involves office management and event support, to keep our London office running smoothly and help our leadership team work at their best. It involves liaising with high profile stakeholders and handling confidential information, so you’ll need sound judgement, discretion, and a calm, professional approach.
Main Responsibilities
- Executive Assistant (EA) to Chief Executive Officer (CEO)
- Manage the CEO’s calendar: organise, track, prepare and provide briefings for all appointments.
- Liaise with VIP external stakeholders and internal colleagues to optimise the CEO’s time and availability.
- Support the president, helping to manage appointments & communications.
- Make seamless travel arrangements for the CEO and president, considering both business and personal commitments; ensure travel schedules align with priorities.
- Help manage the CEO’s communications: monitor the inbox, draft emails, and liaise with key contacts both inside and outside the organisation.
- Ensure the CEO and executive team receive timely, accurate, and well-organised information, including formatting materials for internal and external communications.
- Support other senior members of the leadership team as required.
- Create a welcoming environment at the front desk so everyone feels at ease.
- Make a memorable impression on external guests by showcasing our open culture, anticipating and preparing for guests including preparing meeting rooms, and organising lunches.
- Take responsibility for company announcements.
- Manage the office efficiently by implementing and operating effective systems, selecting and overseeing suppliers for consumables and services, managing the front desk, keeping the kitchen well-stocked and presentable, and liaising with service providers (coffee machine, maintenance, fruit delivery, cleaners).
- Keep the office organised, clean, and tidy; stay on top of maintenance needs.
- Work with employees to coordinate meeting room bookings so everyone’s needs are met.
- Assist with planning and organising company and team events to foster collaboration and maintain our culture.
- Organise or support business-wide social events.
- Communicate company-wide about events and office happenings.
- Always look for more efficient and effective ways to do things, including using AI (artificial intelligence) and automation.
- Use the usual Microsoft suite (Word, Outlook, Teams, etc.) and be proficient in PowerPoint and Excel.
This role is ideal for someone early in their EA or office operations career who’s confident, personable, and highly organised. You’ll be the face of the office, supporting senior leaders and creating a smooth, welcoming experience for colleagues and guests.
Essential skills and experience
- Strong professional presence and confidence engaging with senior stakeholders.
- Proven ability to juggle multiple priorities at once, including diary management, inbox support, travel, and office coordination.
- Calm, organised, and proactive under pressure, with strong attention to detail.
- Discreet and trustworthy, comfortable handling sensitive and confidential information.
- Enjoys being office based full time and keeping things running smoothly day to day.
- Clear and professional written communication, including drafting emails and companywide updates.
- Strong Microsoft Office skills (Outlook, Teams, Word, PowerPoint, Excel) and confidence learning new tools, including AI and automation.
Desirable experience
- Previous experience supporting a senior leader or leadership team.
- Event support or client hosting, with a focus on guest experience and great service.
Key personal attributes
- Warm, outgoing, and naturally welcoming.
- Takes ownership, anticipates needs, and gets ahead of problems.
- Reliable and consistent, with high standards and good judgement.
- Curious and improvement minded, always looking for better ways to work.
We pride ourselves on our great working environment and package. Here’s some of what’s on offer:
- Pension scheme.
- Personal performance bonus.
- 26 days holiday each calendar year.
- Bupa health & dental cover.
- Group life assurance.
- EAP.
- Cycle to work scheme.
- Competitive parental policies.
- Gym membership discounts.
Junior EA and Office Manager employer: Board Intelligence
Contact Detail:
Board Intelligence Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior EA and Office Manager
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that Junior EA and Office Manager role.
✨Tip Number 2
Be proactive! Don’t just wait for job openings to pop up. Reach out to companies you admire, like Board Intelligence, and express your interest. A friendly email can go a long way in making a memorable impression.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially how they focus on board effectiveness. This will help you tailor your responses and show you’re genuinely interested.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and contributing to our mission of building better businesses.
We think you need these skills to ace Junior EA and Office Manager
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and enthusiasm into your words. Remember, we’re looking for someone who’s not just qualified but also a great fit for our team culture.
Tailor Your Application: Make sure to tailor your application specifically for the Junior EA and Office Manager role. Highlight your relevant experience and skills that align with the responsibilities mentioned in the job description. This shows us that you’ve done your homework and are genuinely interested in the position.
Be Clear and Concise: Keep your application clear and to the point. Use straightforward language and avoid jargon where possible. We appreciate well-structured applications that make it easy for us to see your qualifications and how you can contribute to our mission.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and what we stand for!
How to prepare for a job interview at Board Intelligence
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Junior EA and Office Manager. Familiarise yourself with the key tasks like managing calendars, liaising with stakeholders, and office management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple priorities in the past. Discuss specific situations where your organisational skills made a difference, whether it was coordinating events or handling sensitive information. This will highlight your ability to thrive under pressure.
✨Demonstrate Discretion and Professionalism
Since this role involves handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've had to maintain confidentiality and how you approached those situations. This will reassure the interviewers that you can be trusted with sensitive matters.
✨Engage with Their Mission
Board Intelligence is all about enhancing board effectiveness and benefiting society. Show your enthusiasm for their mission by discussing how your values align with theirs. Mention any relevant experiences or ideas you have that could contribute to their goals, making you a more appealing candidate.
