At a Glance
- Tasks: Support executives by managing diaries, coordinating travel, and preparing essential documents.
- Company: Join a dynamic team in a leading asset servicing firm based in London.
- Benefits: Competitive salary, professional development, and a vibrant work culture.
- Other info: Opportunity to work on exciting projects and develop your career in a supportive setting.
- Why this job: Be at the heart of decision-making and gain invaluable experience in a fast-paced environment.
- Qualifications: Bachelor’s degree preferred; strong admin skills and proficiency in Microsoft 365 required.
The predicted salary is between 30000 - 40000 £ per year.
We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London.
Responsibilities
- Effectively prioritising the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritisation of activities.
- Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports.
- Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner.
- Excellent communication skills with the ability to interact across all levels within the organisation and deliver high quality service. Displaying the ability to appropriately interact with leadership inside and outside the organisation.
- Process oriented thinking with a strong attention to detail. Quickly assimilating multiple reports, conduct quality assurance, scrutinise, and clarify exceptions, and then summarising themes towards the production of MI reporting packs/presentations for management and client consumption.
- Participating in ad-hoc special projects and initiatives, usually at an executive level.
Qualifications
- Bachelor’s degree or the equivalent combination of education and experience is preferred.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools.
- Strong administration skills.
- Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work.
- The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly.
- Applies advanced problem‑solving skills, judgement, and experience to analyse information.
Executive Assistant/Admin Assistant in London employer: BNY
Join our dynamic team in London as an Executive Assistant/Admin Assistant, where you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and the chance to engage in meaningful projects that impact our organisation and clients. With a focus on employee development and a commitment to excellence, we ensure that every team member feels valued and empowered to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Admin Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Know their values, recent projects, and how you can contribute as an Executive Assistant. This shows you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! Whether it’s a mock interview or just chatting with friends, being articulate and confident will help you shine when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Executive Assistant/Admin Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant/Admin Assistant. Highlight your diary management experience and any relevant skills that match the job description. We want to see how you can prioritise tasks and manage competing requests!
Show Off Your Communication Skills:In your cover letter, give examples of how you've effectively communicated with different levels of an organisation. We love seeing candidates who can interact well with leadership and deliver high-quality service, so don’t hold back!
Be Detail-Oriented:Since this role requires a strong attention to detail, make sure your application is free from typos and errors. We appreciate candidates who can scrutinise their own work, just like they would for MI reporting packs or presentations.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at BNY
✨Master the Diary Management Game
Showcase your diary management skills by preparing examples of how you've effectively handled scheduling conflicts in the past. Be ready to discuss specific tools or methods you use to keep everything organised and prioritised.
✨Communicate Like a Pro
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Prepare to share instances where you've successfully interacted with different levels of an organisation, highlighting your ability to deliver high-quality service.
✨Be Detail-Oriented
Demonstrate your attention to detail by bringing along a sample of your work, like a briefing pack or agenda you've prepared. Discuss how you ensure accuracy and quality in your reports, and be ready to explain your process for scrutinising information.
✨Show Your Problem-Solving Skills
Prepare to discuss challenging problems you've faced in previous roles and how you approached them. Highlight your proactive attitude and provide examples of how you've used sound judgement to make decisions under pressure.
