At a Glance
- Tasks: Support executives by managing diaries, coordinating travel, and preparing reports.
- Company: Join a leading asset servicing team in London with a dynamic work culture.
- Benefits: Competitive salary, professional development, and a collaborative environment.
- Other info: Opportunity to work on special projects and grow your career in a fast-paced environment.
- Why this job: Be at the heart of decision-making and make a real impact on executive operations.
- Qualifications: Bachelor’s degree preferred; strong admin skills and proficiency in Microsoft 365 required.
The predicted salary is between 40000 - 50000 £ per year.
We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London.
Responsibilities:
- Effectively prioritising the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritisation of activities.
- Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports.
- Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner.
- Excellent communication skills with the ability to interact across all levels within the organisation and deliver high quality service.
- Displaying the ability to appropriately interact with leadership inside and outside the organisation.
- Process oriented thinking with a strong attention to detail.
- Quickly assimilating multiple reports, conduct quality assurance, scrutinise, and clarify exceptions, and then summarising themes towards the production of MI reporting packs/presentations for management and client consumption.
- Participating in ad-hoc special projects and initiatives, usually at an executive level.
Qualifications:
- Bachelor’s degree or the equivalent combination of education and experience is preferred.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools.
- Strong administration skills.
- Demonstrate sound judgment and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work.
- The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly.
- Applies advanced problem‑solving skills, judgement, and experience to analyse information.
Executive Assistant/Admin Assistant employer: BNY
Join our dynamic team in London as an Executive Assistant/Admin Assistant, where we prioritise employee growth and development within a supportive work culture. We offer competitive benefits, including flexible working arrangements and opportunities for professional advancement, all while being part of a collaborative environment that values your contributions and encourages innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant/Admin Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various levels of the organisation. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! We often have exclusive listings that you won't find elsewhere. Plus, it shows you're serious about joining our team. Get your application in and let’s make it happen!
We think you need these skills to ace Executive Assistant/Admin Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant/Admin Assistant role. Highlight your diary management experience and any relevant skills that match the job description. We want to see how you can prioritise tasks and manage competing requests!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Asset Servicing BBDI team. Share specific examples of how you've handled similar responsibilities in the past, like coordinating travel or preparing briefing packs.
Show Off Your Communication Skills:Since this role requires excellent communication skills, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to explore more about our company while you’re at it!
How to prepare for a job interview at BNY
✨Master the Diary Management Game
Since diary management is a key part of the role, be ready to discuss your experience with it. Prepare examples of how you've handled scheduling conflicts or last-minute changes in the past. Show them you can juggle multiple priorities like a pro!
✨Show Off Your Communication Skills
This role requires excellent communication across all levels. Think of specific instances where you've effectively communicated with different stakeholders. Practise articulating your thoughts clearly and confidently, as this will demonstrate your ability to interact with leadership.
✨Be Detail-Oriented
Attention to detail is crucial for this position. Bring examples of how you've ensured accuracy in your work, whether it's preparing reports or managing logistics. Highlight your process-oriented thinking and how it has helped you avoid mistakes in the past.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving skills. Think of challenging situations you've faced and how you approached them. Be ready to explain your thought process and the outcomes, showcasing your proactive and enthusiastic approach to work.
