At a Glance
- Tasks: Support executives by managing diaries, coordinating travel, and preparing essential documents.
- Company: Join a leading asset servicing team in a dynamic London environment.
- Benefits: Competitive salary, professional development, and a collaborative workplace.
- Other info: Opportunity to work on exciting projects and grow your career.
- Why this job: Make a real impact while developing your skills in a fast-paced setting.
- Qualifications: Bachelor’s degree preferred; strong admin skills and proficiency in Microsoft 365 required.
The predicted salary is between 30000 - 40000 £ per year.
We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London.
In this role, you’ll make an impact in the following ways:
- Effectively prioritising the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritisation of activities.
- Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports.
- Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner.
- Excellent communication skills with the ability to interact across all levels within the organisation and deliver high quality service, displaying the ability to appropriately interact with leadership inside and outside the organisation.
- Process oriented thinking with a strong attention to detail, quickly assimilating multiple reports, conducting quality assurance, scrutinising, and clarifying exceptions, and then summarising themes towards the production of MI reporting packs/presentations for management and client consumption.
- Participating in ad-hoc special projects and initiatives, usually at an executive level.
To be successful in this role, we’re seeking the following:
- Bachelor’s degree or the equivalent combination of education and experience is preferred.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools.
- Strong administration skills.
- Demonstrate sound judgement and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work.
- The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly.
- Applies advanced problem-solving skills, judgement, and experience to analyse information.
Executive Assistant/Admin Assistant in London employer: BNY Mellon
Join our dynamic team in London as an Executive Assistant/Admin Assistant, where you will thrive in a supportive work culture that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and the chance to engage in meaningful projects that impact our executive leadership and the wider organisation. With a focus on employee development and a commitment to excellence, we ensure that every team member can contribute to their fullest potential while enjoying a balanced work-life environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Admin Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant/Admin Assistant role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their recent projects and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with various levels of the organisation. Role-play common interview questions with a friend to boost your confidence and refine your answers.
✨Tip Number 4
Don't forget to apply through our website! We often have exclusive listings that you won't find elsewhere. Plus, it shows your commitment to joining our team, which can really make you stand out.
We think you need these skills to ace Executive Assistant/Admin Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant/Admin Assistant role. Highlight your diary management experience and any relevant skills that match the job description. We want to see how you can prioritise tasks and manage competing requests!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your communication skills and how you've successfully interacted with leadership in previous roles. We love a good story!
Showcase Your Attention to Detail:In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure everything is spot on, just like we do in our work!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at BNY Mellon
✨Master the Diary Management Game
Showcase your diary management skills by preparing examples of how you've effectively handled scheduling conflicts in the past. Be ready to discuss specific tools or methods you use to keep everything organised and prioritised.
✨Communicate Like a Pro
Since excellent communication is key, practice articulating your thoughts clearly and confidently. Prepare to share instances where you've successfully interacted with different levels of an organisation, highlighting your ability to deliver high-quality service.
✨Be Detail-Oriented
Demonstrate your attention to detail by bringing along a sample of your work, like a briefing pack or agenda you've prepared. Discuss how you ensure accuracy and quality in your reports, and be ready to explain your process for scrutinising information.
✨Show Your Problem-Solving Skills
Prepare to discuss challenging problems you've faced in previous roles and how you approached them. Highlight your proactive attitude and decision-making process, as this will show your potential employer that you're ready to tackle any issues that arise.
