At a Glance
- Tasks: Support executives by managing diaries, coordinating travel, and preparing reports.
- Company: Join a dynamic team in a leading asset servicing firm in London.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Fast-paced environment with exciting projects and career advancement opportunities.
- Why this job: Be at the heart of decision-making and make a real impact on the organisation.
- Qualifications: Bachelor’s degree preferred; proficiency in Microsoft 365 and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We’re seeking a future team member for the role of Executive Assistant/Admin Assistant to join our Asset Servicing BBDI (EMEA) team. This role is located in London. In this role, you’ll make an impact in the following ways:
- Effectively prioritising the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritisation of activities.
- Diary management experience, including the ability to proactively manage diary conflicts and short notice diary changes.
- Coordinate travel, visas, accommodations, logistics, and detailed agendas; prepare and reconcile expense reports.
- Prepare briefing packs, agendas, pre-reads, minutes, and action trackers; follow through to closure with accountable owner.
- Excellent communication skills with the ability to interact across all levels within the organisation and deliver high quality service.
- Displaying the ability to appropriately interact with leadership inside and outside the organisation.
- Process oriented thinking with a strong attention to detail.
- Quickly assimilating multiple reports, conduct quality assurance, scrutinise, and clarify exceptions, and then summarising themes towards the production of MI reporting packs/presentations for management and client consumption.
- Participating in ad-hoc special projects and initiatives, usually at an executive level.
To be successful in this role, we’re seeking the following:
- Bachelor’s degree or the equivalent combination of education and experience is preferred.
- Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneDrive/SharePoint); strong comfort with virtual collaboration tools.
- Demonstrate sound judgement and good decision making when dealing with problems – able to solve challenging problems, with a proactive and enthusiastic approach to work.
- The ability to work to tight deadlines, prioritising tasks accordingly and switching focus quickly.
- Applies advanced problem-solving skills, judgement, and experience to analyse information.
Executive Assistant/Admin Assistant employer: BNY Mellon
Join our dynamic team in London as an Executive Assistant/Admin Assistant, where you'll thrive in a supportive work culture that values collaboration and innovation. We offer competitive benefits, opportunities for professional growth, and the chance to engage in meaningful projects that impact our executive leadership. With a focus on employee development and a commitment to excellence, we provide a rewarding environment for those looking to make a significant contribution.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. Let them know you're on the lookout for an Executive Assistant/Admin Assistant role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews by practising common questions. Think about how you’d handle diary management conflicts or coordinate travel logistics. We recommend doing mock interviews with friends or using online platforms to get comfortable with the process.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with Microsoft 365 tools and any successful projects you've managed. This can be a great conversation starter during interviews and will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant/Admin Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Executive Assistant/Admin Assistant. Highlight your diary management experience and any relevant skills that match the job description. We want to see how you can prioritise tasks and manage competing requests!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Asset Servicing BBDI team. Share specific examples of how you've successfully managed logistics, prepared reports, or interacted with leadership in previous roles.
Show Off Your Communication Skills:Since excellent communication is key for this role, make sure your application reflects that. Keep your language clear and concise, and don’t forget to proofread for any typos or errors. We love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at BNY Mellon
✨Master the Diary Management Game
Showcase your diary management skills by preparing examples of how you've effectively handled scheduling conflicts in the past. Be ready to discuss specific tools or methods you use to keep everything organised and prioritised.
✨Communicate Like a Pro
Since excellent communication is key for this role, practice articulating your thoughts clearly and confidently. Prepare to share instances where you've successfully interacted with different levels of an organisation, highlighting your ability to deliver high-quality service.
✨Be Detail-Oriented
Bring attention to detail into the spotlight during your interview. Discuss how you ensure accuracy in your work, especially when preparing reports or managing logistics. Consider sharing a time when your meticulousness made a significant difference.
✨Show Your Problem-Solving Skills
Prepare to demonstrate your advanced problem-solving abilities. Think of examples where you've tackled challenging issues proactively. Highlight your judgement and decision-making process, especially in high-pressure situations.
