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The role
Responsible for assisting the Building Manager in delivering effective and compliant facilities management services through in-house staff, suppliers, and consultants, across hard and soft services for a single building.
Responsibilities
- Undertake regular building inspections, complete reports, and initiate/progress required works.
- Monitor permits and compliance reminders (Meridian/Vantify).
- Ensure compliance with statutory health, safety, and environmental legislation.
- Arrange compliance audits and liaise with auditors and inspectors.
- Monitor audit documentation and ensure timely follow-up actions.
- Perform administrative tasks including system use, filing, and inventory management.
- Assist with invoicing and purchase orders to ensure timely payments.
- Maintain office supplies and manage team diaries and meetings.
- Provide ad-hoc administrative support and team assistance.
Person specification
Qualifications/Key Skills
- Membership or Associate Membership of IWFM (desired).
- Managing Safely accreditation by IOSH or working towards it.
Experience
- Experience in a similar role working with Meridian (Vantify) P2P/TRAMPS.
- Understanding of service charge budgets and accounting principles.
- Excellent English skills (written and spoken).
- Ability to work under pressure, manage workloads, and meet deadlines.
- Strong planning, organizational, and coordination skills.
- Attention to detail and confidentiality.
- Team player capable of building relationships with colleagues, clients, and suppliers.
- Punctuality and flexibility in working hours and duties.
Benefits
- Health & Leisure: Private medical, 25 days annual leave + public holidays, health screening, gym discounts, wellbeing support, and more.
- Financial: Pension, life assurance, income protection, season ticket loan, bonus scheme, share plans, and financial advice.
BNP Paribas Real Estate values diversity, inclusion, and equal opportunity in the workplace.
Additional details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Management and Manufacturing
This job is active and accepting applications.
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Contact Detail:
BNP Paribas Real Estate Recruiting Team