Front Office Assistant

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Job Title: Receptionist

Location: Boston, MA, 5 Days in Office

About the Role

A prestigious investment firm is seeking a poised, professional, and service-oriented Receptionist to be the face of the firm. This is a high-visibility role that requires exceptional interpersonal skills, attention to detail, and the ability to create a seamless experience for clients, guests, and employees.

The ideal candidate thrives in a refined, fast-paced environment and takes pride in delivering top-tier hospitality while supporting smooth day-to-day office operations.

Key Responsibilities

• Warmly greet and assist all visitors, clients, and team members, ensuring a welcoming and professional experience.
• Manage incoming calls, emails, and inquiries with discretion and efficiency.
• Maintain the reception area and shared spaces to the highest standard of organization and cleanliness.
• Coordinate visitor access and adhere to firm security protocols.
• Support scheduling of conference rooms and assist with meeting setups as needed.
• Communicate with Facilities, IT, and other internal teams to resolve maintenance or technical issues.
• Provide general administrative support to office management and other departments as requested.

Qualifications

• 3+ years of experience in a receptionist, front desk, or client-facing role within a professional services or corporate environment.
• Excellent verbal and written communication skills.
• Polished and professional presentation with a warm, approachable demeanor.
• Strong organizational skills and the ability to multitask effectively.
• High level of discretion and reliability.
• Proficiency in Microsoft Office; familiarity with tools like Zoom, Slack, or scheduling platforms is a plus.

Why This Firm

Join a well-established, high-performing investment firm that values professionalism, excellence, and integrity. This is an opportunity to be part of a collaborative and respected team, where your role directly contributes to the firm\’s first impression and daily success.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Venture Capital and Private Equity Principals

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

Child care support

Paid maternity leave

Paid paternity leave

Student loan assistance

Tuition assistance

Disability insurance

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