Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support three Managing Directors and a Reinsurance Brokerage team with administrative tasks and calendar management.
- Company: Join a leading firm in financial services, known for its dynamic work environment and professional growth.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for career advancement.
- Why this job: Be part of a fast-paced team where your organisational skills will shine and make a real impact.
- Qualifications: 7-10 years as an Executive Assistant, ideally in finance or insurance, with strong Microsoft Office skills.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy problem-solving in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and operational support. This unique dual role will involve directly assisting three Managing Directors, managing their calendars and priorities, while also providing crucial support to a team of Reinsurance Brokers. The ideal candidate will be a critical thinker, adaptable, and capable of managing multiple demands in a fast-paced, high-pressure environment with discretion and professionalism.
Key Responsibilities
- Executive Assistant to Managing Directors (approx. 60%):
- Calendar Management: Proactively manage and coordinate complex calendars for three Managing Directors, including scheduling internal and external meetings, appointments, and conferences, resolving conflicts effectively.
- Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, ground transportation, and visa applications, ensuring all logistics are meticulously handled.
- Expense Management: Process and reconcile expense reports accurately and promptly for the Managing Directors. Tracking of the team’s T&E.
- Relationship Management: Build and maintain strong professional relationships with internal teams and clients.
- Project Support: Provide administrative support on various projects as required by the Managing Directors.
- Client Coordination: Schedule client meetings and calls and coordinate necessary resources.
- Administrative Support: Provide general administrative support to the brokerage team.
- Team Collaboration: Work closely with the brokerage team to understand their administrative needs and proactively offer support to enhance efficiency.
Qualifications & Experience
- Proven experience (minimum 7-10 years) in an Executive Assistant or Senior Administrative Assistant role supporting multiple senior executives, ideally within the financial services, insurance, or professional services sectors.
- Experience supporting a sales, client-facing, or brokerage team is highly advantageous.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities, with a proven capacity to prioritise tasks and meet deadlines under pressure.
- High degree of discretion and integrity when handling confidential information.
Skills & Attributes
- Proactive & Resourceful: Anticipates needs and takes initiative to solve problems before they arise.
- Exceptional Attention to Detail: Ensures accuracy in all tasks and documents.
- Strong Interpersonal Skills: Builds rapport and communicates effectively at all levels.
- Adaptability & Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
- Professional Demeanour: Represents the company and executives with poise and professionalism.
- Problem-Solving Skills: Identifies issues and proposes effective solutions.
- Team Player: Works collaboratively with colleagues to achieve shared goals.
Executive Assistant and Reinsurance Brokerage Support employer: BMS Group
Contact Detail:
BMS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Reinsurance Brokerage Support
✨Tip Number 1
Familiarise yourself with the financial services and insurance sectors. Understanding industry terminology and trends will help you communicate effectively with the Managing Directors and the brokerage team, showcasing your knowledge during interviews.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock calendar management scenario. Show how you would prioritise conflicting appointments for multiple executives, as this will highlight your ability to handle the demands of the role.
✨Tip Number 3
Network with professionals in the reinsurance and brokerage fields. Attend industry events or join relevant online forums to connect with potential colleagues and gain insights that could be beneficial during your application process.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. Being able to articulate these experiences will demonstrate your adaptability and problem-solving skills, which are crucial for this position.
We think you need these skills to ace Executive Assistant and Reinsurance Brokerage Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in a similar role. Emphasise your skills in calendar management, travel coordination, and expense management, as these are key responsibilities for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and problem-solving skills. Mention specific examples of how you've successfully supported senior executives and managed multiple tasks in high-pressure environments.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office Suite and your strong organisational abilities. Use bullet points to make these skills stand out, as they are crucial for the role.
Showcase Interpersonal Skills: Demonstrate your strong interpersonal skills by providing examples of how you've built relationships with clients and colleagues. This will show that you can effectively communicate and collaborate within a team.
How to prepare for a job interview at BMS Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple demands in previous roles.
✨Demonstrate Proactivity
Highlight instances where you anticipated needs and took initiative. This role requires someone who can think ahead and solve problems before they arise, so share examples that showcase your proactive approach.
✨Emphasise Communication Skills
Strong written and verbal communication skills are essential for this position. Be ready to discuss how you've effectively communicated with senior executives, clients, and team members in the past, and provide examples of successful relationship management.
✨Prepare for Scenario-Based Questions
Expect questions that assess your adaptability and problem-solving skills. Prepare for scenarios where you might need to handle conflicting priorities or unexpected changes, and think through how you would respond in a professional manner.
