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- Tasks: Support three Managing Directors and a Reinsurance Brokerage team with administrative tasks and project support.
- Company: Join a leading firm in financial services, known for its dynamic and professional environment.
- Benefits: Enjoy a collaborative culture, opportunities for growth, and the chance to work with industry leaders.
- Why this job: Perfect for those who thrive in fast-paced settings and want to make an impact in a vital role.
- Qualifications: 7-10 years as an Executive Assistant, ideally in finance or insurance, with strong Microsoft Office skills.
- Other info: Ideal for proactive individuals who excel in multitasking and maintaining professionalism under pressure.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a highly organised, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and operational support. This unique dual role will involve directly assisting three Managing Directors, managing their calendars and priorities, while also providing crucial support to a team of Reinsurance Brokers. The ideal candidate will be a critical thinker, adaptable, and capable of managing multiple demands in a fast-paced, high-pressure environment with discretion and professionalism.
Key Responsibilities
- Executive Assistant to Managing Directors (approx. 60%):
- Calendar Management: Proactively manage and coordinate complex calendars for three Managing Directors, including scheduling internal and external meetings, appointments, and conferences, resolving conflicts effectively.
- Travel Coordination: Arrange comprehensive domestic and international travel itineraries, including flights, accommodation, ground transportation, and visa applications, ensuring all logistics are meticulously handled.
- Expense Management: Process and reconcile expense reports accurately and promptly for the Managing Directors. Tracking of the team’s T&E.
- Relationship Management: Build and maintain strong professional relationships with internal teams and clients.
- Project Support: Provide administrative support on various projects as required by the Managing Directors.
- Client Coordination: Schedule client meetings and calls and coordinate necessary resources.
- Administrative Support: Provide general administrative support to the brokerage team.
- Team Collaboration: Work closely with the brokerage team to understand their administrative needs and proactively offer support to enhance efficiency.
Qualifications & Experience
- Proven experience (minimum 7-10 years) in an Executive Assistant or Senior Administrative Assistant role supporting multiple senior executives, ideally within the financial services, insurance, or professional services sectors.
- Experience supporting a sales, client-facing, or brokerage team is highly advantageous.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities, with a proven capacity to prioritise tasks and meet deadlines under pressure.
- High degree of discretion and integrity when handling confidential information.
Skills & Attributes
- Proactive & Resourceful: Anticipates needs and takes initiative to solve problems before they arise.
- Exceptional Attention to Detail: Ensures accuracy in all tasks and documents.
- Strong Interpersonal Skills: Builds rapport and communicates effectively at all levels.
- Adaptability & Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
- Professional Demeanour: Represents the company and executives with poise and professionalism.
- Problem-Solving Skills: Identifies issues and proposes effective solutions.
- Team Player: Works collaboratively with colleagues to achieve shared goals.
Executive Assistant and Reinsurance Brokerage Support employer: BMS Group
Contact Detail:
BMS Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Reinsurance Brokerage Support
✨Tip Number 1
Familiarise yourself with the financial services and insurance sectors. Understanding industry-specific terminology and trends will help you communicate effectively with the Managing Directors and the brokerage team, showcasing your knowledge during interviews.
✨Tip Number 2
Demonstrate your organisational skills by preparing a mock calendar management scenario. Show how you would prioritise conflicting appointments for multiple executives, as this will highlight your ability to handle complex scheduling in a high-pressure environment.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and PowerPoint. Being able to create detailed reports or presentations can set you apart, so consider preparing examples of your work to discuss during the interview.
✨Tip Number 4
Network with professionals in the reinsurance and brokerage fields. Attend industry events or join relevant online forums to build connections and gain insights that could be beneficial in your role, demonstrating your proactive approach to relationship management.
We think you need these skills to ace Executive Assistant and Reinsurance Brokerage Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or in a similar role. Emphasise your skills in calendar management, travel coordination, and expense management, as these are key responsibilities for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and problem-solving skills. Mention specific examples of how you've successfully supported senior executives and managed multiple tasks in high-pressure environments.
Highlight Relevant Skills: In your application, emphasise your advanced proficiency in Microsoft Office Suite and your excellent communication skills. These are crucial for the role and will set you apart from other candidates.
Showcase Your Professionalism: Demonstrate your professional demeanour and discretion in handling confidential information. Use examples from your past experiences to illustrate how you maintain integrity and build strong relationships with clients and colleagues.
How to prepare for a job interview at BMS Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple calendars and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you handled confidential information with integrity, showcasing your professionalism in high-pressure situations.
✨Highlight Your Problem-Solving Abilities
The role requires quick thinking and adaptability. Prepare to discuss scenarios where you've identified issues and implemented effective solutions, particularly in fast-paced environments. This will demonstrate your critical thinking skills.
✨Emphasise Team Collaboration
Since you'll be supporting both Managing Directors and the Reinsurance Brokerage team, it's vital to show that you're a team player. Talk about your experience working collaboratively with different teams and how you proactively offered support to enhance efficiency.
