Pensions Secretary in City of London

About BMS Group

BMS is a dynamic, independent, global broker established in 1980, delivering specialist insurance, reinsurance, and capital markets advisory services. We are a global brand with offices located across the US, Canada, Latin America, Australia, Europe and Asia with both a strong, local focus and understanding of market needs.

Our teams are respected globally for their specialist market knowledge, intelligent analysis and insight. Our people strive to be ‘the best in class’ and with an innovative approach and their entrepreneurial thinking, our clients truly benefit from better solutions to policy development and placement.

Coupled with our collaborative team approach, single platform worldwide and renowned personal service, we are the independent broker of choice.

To provide comprehensive secretarial and administration support to the Division to ensure the smooth running of the team:

• Acceptances/declines for meeting requests, ensuring adequate preparation and travel time is allotted.
• Booking meeting rooms/venues, booking & setting up telephone or video conferencing equipment and lunch/refreshment arrangements.
• Co-ordinate travel arrangements including, booking flights, accommodation, producing itineraries, liaising with internal & external clients and arranging foreign currency & passport/visas where applicable.
• Provide complete and accurate administration service to the team including; drafting/sending letters, memos, facsimiles, emails, as well as printing, scanning documents, file management, distributing departmental mail and dealing with routine correspondence and enquiries.
• Meet and greet visitors.
• Maintain absence, attendance and annual leave reports where required.
• Organise and produce visit schedules for client visits, make appointments, book in house rooms, cars etc.
• Adhere to company and regulatory policies & procedures together with mandatory training requirements.
• Adhere to financial reporting requirements including monthly phasing of income.

Experience of comprehensive secretarial and administration support.

Proven experience of challenging diary and Global travel management.

Strong administration skills with the ability to use own initiative, taking ownership.

Excellent telephone manner.

This is a permanent role, offering a competitive salary and bonus, 27 days holiday, plus access to our personalised benefits platform, Your Rewards, including:

• Comprehensive private medical cover for you and your dependents.
• Access to a virtual 24hr GP.
• Gym subsidy & dedicated wellbeing support.
• Retail discounts.
• Defined contribution pension.

Through our Diversity, Equality and Inclusion (DEI) vision, we are committed to ‘building a culture of belonging for all, valuing diverse perspectives and embracing authenticity.’ As such, we have created our ‘BMS Together’ programme, with dedicated training, collaborative committees and intentional partnerships. In support of our ESG vision, we offer two additional paid days each year to take part in charitable work.

BMS offers flexible and hybrid working policies and we’re happy to discuss options with you upon application.