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- Tasks: Project manage 14+ conferences yearly, handling logistics and supplier coordination.
- Company: Globally recognised B2B conference organiser with a collaborative culture.
- Benefits: Supportive environment for career growth in event management.
- Why this job: Make an impact by delivering high-quality events and engaging with industry leaders.
- Qualifications: Experience in project managing events and strong communication skills.
- Other info: Dynamic role with opportunities to improve processes and enhance event outcomes.
The predicted salary is between 36000 - 60000 £ per year.
About the company
A globally recognised B2B conference organiser delivering high-quality events across complex and regulated sectors. The business specialises in producing professionally run conferences that bring together senior decision-makers, industry experts, and solution providers. Known for its structured processes, collaborative culture, and international reach, the organisation offers a supportive environment for event professionals looking to build long-term careers.
Role responsibilities
- Project manage the delivery of 14+ conferences per year from planning through to on-site execution.
- Take full ownership of event logistics, including venue liaison, floorplans, function sheets, and supplier coordination.
- Manage relationships with venues, speakers, sponsors, and delegates to ensure smooth event delivery.
- Build and manage all event communications for attendees.
- Source, brief, and manage suppliers including AV, catering, branding, printing, and entertainment.
- Negotiate venue terms including day delegate rates, cancellation clauses, and contractual flexibility.
- Manage event budgets in line with company KPIs and process supplier invoices.
- Arrange accommodation, travel logistics, and shipment of materials to venues.
- Act as the central point of contact internally, ensuring clear communication across departments.
- Produce post-event reports and attend site visits as required.
Candidate background
- Proven experience project managing multiple events simultaneously, including on-site delivery.
- Strong time management skills with the ability to work across overlapping event cycles.
- Confident communicator, comfortable engaging senior stakeholders and public-sector officials.
- Highly organised with strong attention to detail and a proactive mindset.
- Commercially aware, with experience managing budgets and suppliers.
- Comfortable questioning processes to improve efficiency and event outcomes.
- Proficient in Microsoft Word, Excel, and Outlook.
If you have experience managing complex event logistics, coordinating multiple suppliers, and delivering professional B2B events end to end, then click apply or email to start a confidential conversation.
Events Executive in City of London employer: BMS Engineering Recruitment
Contact Detail:
BMS Engineering Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Executive in City of London
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event professionals, and don’t be shy about reaching out on LinkedIn. Building relationships can open doors to opportunities that aren’t even advertised.
✨Tip Number 2
Showcase your skills! Create a portfolio of your past events, highlighting your project management prowess and attention to detail. When you get the chance to chat with potential employers, let your work speak for itself.
✨Tip Number 3
Prepare for interviews by researching the company and its events. Be ready to discuss how your experience aligns with their needs, especially in managing logistics and budgets. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our brand.
We think you need these skills to ace Events Executive in City of London
Some tips for your application 🫡
Show Off Your Event Management Skills: When you're writing your application, make sure to highlight your experience in managing multiple events. We want to see how you've juggled logistics and kept everything running smoothly, so don’t hold back on the details!
Be Clear and Concise: We love a well-structured application! Keep your language clear and to the point. Use bullet points if you need to, especially when listing your skills or experiences. It makes it easier for us to see what you bring to the table.
Tailor Your Application: Make sure to tailor your application to the Events Executive role. Mention specific responsibilities from the job description that you've handled before, like managing budgets or liaising with suppliers. This shows us you’re a perfect fit!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at BMS Engineering Recruitment
✨Know Your Events Inside Out
Before the interview, make sure you research the company’s past events. Familiarise yourself with their style, themes, and any notable speakers or sponsors. This will not only show your genuine interest but also help you discuss how your experience aligns with their event management approach.
✨Showcase Your Project Management Skills
Prepare specific examples of how you've successfully managed multiple events simultaneously. Highlight your time management strategies and how you’ve handled overlapping cycles. Use metrics to demonstrate your success, like attendee satisfaction rates or budget adherence.
✨Communicate Like a Pro
Since the role involves engaging with senior stakeholders, practice articulating your thoughts clearly and confidently. Be ready to discuss how you’ve built relationships with venues, suppliers, and delegates in the past. Role-play potential scenarios to boost your confidence.
✨Be Ready to Discuss Budget Management
Brush up on your budgeting skills and be prepared to talk about how you’ve managed event budgets in previous roles. Think of examples where you negotiated terms or improved cost efficiency. This will demonstrate your commercial awareness and ability to manage resources effectively.
