Job Description: General Manager & Executive Assistant (Construction)
- Location: Eastbourne (BN23 6FA) – Office-based – non hybrid
- Salary Range: £32,000 – £38,000 per annum (Depending on experience)
- Hours: Full-time, Permanent
Role Overview
We are an established construction business seeking a proactive, highly organised, and versatile General Manager & Executive Assistant (EA) to keep our business running smoothly. This is a pivotal role requiring a mix of office management , electronic document & drawing control , bookkeeping , compliance administration and direct personal support to the Managing Director (MD) .
Additionally, you will be the voice of our company online, managing our social media footprint, website updates, and regular client communications to showcase our ongoing projects.
Key Responsibilities
Office Management & Administration
- Maintain a smooth, organised, and productive corporate office environment.
- Document Control: Log, organise, and issue incoming architectural drawings, structural calculations, and technical specifications to site teams through our web based project management system, “Pro Core”
- Procurement: Order office supplies, organise site commencements and completed site decommissioning in coordination with project managers.
- Manage our compliance administration through uploading ongoing compliance evidence ensuring current accreditations such as constructionline & CHAS remain in date
- Oversee internal office systems, files, and general operations.
- Responsible for on boarding all new staff.
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Finance & Bookkeeping Support
- Handle basic daily bookkeeping tasks (e.g., using Excel).
- Process supplier invoices correctly onto our fortnightly pay run for our accountant following approval from the commercial manager.
- Reconcile receipts and manage company expenses and leave requests
Marketing & Client Communications
- Social Media: Lead our online presence by posting weekly updates on LinkedIn and other relevant platforms to showcase project milestones, team news, and completions.
- Website Management: Perform simple text, image, and blog updates on our company website to keep content fresh.
- Newsletters: Plan, write, and distribute a professional quarterly email newsletter to our client database via email marketing platforms.
- In Person – Organise and execute client events such as social value initiatives and exhibitions (with the support of the MD)
PA Support to the MD
- Act as a reliable gatekeeper and support to the Managing Director.
- Manage the MD’s diary, schedule meetings, and organise travel arrangements when required.
Prepare meeting agendas, take minutes if required, and follow up on action items
Person Specification
- Experience: Previous experience in an Office Manager, PA, or Senior Admin role is essential. Prior experience within the construction, engineering, or property sector is highly desirable.
- Technical Skills: Proficiency with MS Office (Word, Excel, Outlook). Familiarity with bookkeeping software (Xero/QuickBooks) and email marketing tools (e.g., Mailchimp) is a strong advantage.
- Organisational Skills: Exceptional attention to detail, especially when cross-referencing drawings, specifications, and project invoices.
- Communication: Excellent written and verbal communication skills with a flair for writing engaging online updates.
- Attributes: Discretion and confidentiality are vital. Must be a self-starter who can multi-task in a fast-paced environment.
Benefits
- Competitive salary based on experience.
- 22 days holiday plus bank holidays
- Free on-site parking.
- Salary sacrifice schemes available for bolt on benefits such as car
- Accountancy support to help set up and manage your government Tax- Free Child care account
- 5 days Fully Paid Emergency Leave for dependants – “Dependant Leave”
