At a Glance
- Tasks: Join our Finance team to process invoices and ensure smooth operations.
- Company: BMJ is a global healthcare knowledge provider, publishing impactful medical journals.
- Benefits: Enjoy flexible working, generous pension contributions, and discounts on gym memberships.
- Other info: We value diversity and encourage applications from under-represented communities.
- Why this job: Be part of a mission to create a healthier world while developing your skills.
- Qualifications: Previous AP experience is preferred; strong attention to detail is essential.
The predicted salary is between 27000 - 45000 € per year.
Job Title: Accounts Payable Administrator
Contract: 6 months FTC (Maternity Cover)
Location: Cardiff (Hybrid)
Working Pattern: 12.30pm - 5pm (Monday - Friday)
Numbers tell stories, and at BMJ, every invoice and payment helps keep vital work moving forward. We’re looking for an Accounts Payable Administrator to join our Finance team in Cardiff on a part-time, fixed-term contract. If you’re someone who enjoys bringing order to complexity, spotting details others might miss, and making sure everything balances perfectly, this role is your opportunity to play a key part in ensuring smooth operations behind the scenes.
Responsibilities
- Process supplier invoices & credit notes accurately and on time
- Match invoices to purchase orders and goods receipts
- Check and apply correct VAT coding
- Resolve invoice discrepancies and credit notes
- Maintain vendor master data and supplier files up to date
- Prepare payment run for approval – actions any exceptions within required timescales
- Liase with Corpay to manage any payment exceptions
- Produce and distribute remittance advices
- Handle AP mailbox and supplier queries professionally
- Support month-end processes (journals, reconciliations, Bank statement postings)
- Liaise with Procurement and other departments to resolve issues
- Assist with audit requests and provide documentation
- Coding for invoices relating to: The BMJ, BMJ Journals, Customer Services
- Suggest and support process improvements
Skills, Experience & Qualifications
- Previous AP or purchase ledger experience
- Desirable experience of working within high volume transactional teams.
- Desirable experience of working with Accounts Receivable/Accounts Payable.
- Strong attention to detail and accuracy
- Good communication and problem‑solving skills
- Ability to work to deadlines and manage priorities
- Educated to a good standard, degree not essential
Equity, Diversity and Inclusion
- Equity, Diversity and Inclusion are not buzzwords to us, but fundamental company priorities
- We believe that a diverse workforce brings unique strengths and insights, enabling us to better serve our customers and drive positive change in our industry.
- If you are from an under‑represented or historically marginalised community, we are particularly interested in hearing from you.
- Join our employee‑led networks focusing on Gender, Race and Cultural Diversity, Sexual Orientation, Mental Health and Well‑being, Parents and Carers and Age.
- Disability Confident Committed employer
Accounts Payable Administrator in Cardiff employer: BMJ
At BMJ, we pride ourselves on being an exceptional employer, offering a supportive and flexible work environment in Cardiff that prioritises employee wellbeing and professional growth. As an Accounts Payable Administrator, you'll enjoy generous benefits such as a double-matching pension contribution, additional holiday options, and access to various employee-led networks that promote equity and inclusion. Join us in our mission to create a healthier world while enjoying a fulfilling career with ample opportunities for development.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Administrator in Cardiff
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in accounts payable roles, such as SAP or Oracle. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Brush up on your knowledge of VAT regulations and coding, as this is a crucial part of the role. Showing that you understand the nuances of VAT can give you an edge when discussing your qualifications.
✨Tip Number 3
Prepare to discuss your experience with resolving discrepancies and handling supplier queries. Have specific examples ready that showcase your problem-solving skills and attention to detail, as these are key attributes for the position.
✨Tip Number 4
Network with professionals in the finance sector, especially those who work in accounts payable. Engaging with others in the field can provide valuable insights and potentially lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Accounts Payable Administrator in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in accounts payable or purchase ledger roles. Emphasise your attention to detail and any experience with high-volume transactional teams.
Craft a Strong Cover Letter:In your cover letter, explain why you are interested in the Accounts Payable Administrator position at BMJ. Mention specific skills that align with the job description, such as problem-solving abilities and communication skills.
Highlight Relevant Skills:When filling out your application, ensure you showcase skills that are particularly relevant to the role, such as accuracy in processing invoices, experience with VAT coding, and your ability to manage priorities under deadlines.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at BMJ
✨Know Your Numbers
As an Accounts Payable Administrator, you'll be dealing with invoices and payments daily. Brush up on your numerical skills and be prepared to discuss how you ensure accuracy in processing supplier invoices and credit notes.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail. Be ready to share examples of how you've spotted discrepancies in invoices or maintained accurate vendor master data in previous positions.
✨Showcase Your Problem-Solving Skills
You’ll need to resolve invoice discrepancies and handle supplier queries. Think of specific instances where you've successfully navigated challenges in accounts payable and be prepared to discuss your approach.
✨Familiarise Yourself with VAT Coding
Understanding VAT coding is crucial for this position. Make sure you can explain the importance of correct VAT application and any experience you have in this area during the interview.
