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- Tasks: Provide administrative support to legal professionals in a dynamic environment.
- Company: Join Baker McKenzie, a global leader in legal services with a collaborative culture.
- Benefits: Part-time role with flexible hours and opportunities for professional growth.
- Why this job: Gain valuable experience in the legal sector while working with a diverse team.
- Qualifications: Experience in legal or professional services and strong communication skills required.
- Other info: Mentorship opportunities and a commitment to diversity and inclusion.
The predicted salary is between 13 - 16 £ per hour.
Practice Assistant, Employment (Part-time – Monday and Tuesday) will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Employment and Compensation practice group.
Main Responsibilities
- Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
- Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
- Provide billing support to attorneys
- Act as a gatekeeper
- Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings)
- Manage the in-box, assist with email filing into iManage, and support with hard copy filing
- Support client activities by being in direct contact with clients and their assistants
- Build and coordinate relationships with Service Centers, other BM secretaries, and teams
- Utilize and review materials from Service Centers to ensure efficiency and accuracy
- Document production for urgent jobs that are not suitable to be done by Document Services
- Manage competing deadlines
- Liaise with courts and ensure accurate development of court documentation/bundles as required
- Provide administrative support at meetings, capturing outputs, and following up as needed; Action any assigned specific tasks/objectives as output of the meeting
- Support junior secretarial staff by acting as a mentor/buddy
- Undertake specific practice group tasks and requirements
Skills And Experience
- A good amount of experience working in a legal sector or other professional services environment
- Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
- Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
- Proficient, through job-related training and work experience
- Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
- Strong diary/calendar management skills
- Strong document management skills
- Able to problem-solve based on standard ways of operating
- Able to manage competing tasks and demands
- Proactively seek to upskill
- Able to establish and maintain effective working relationships; a team player
- Strong communication skills, both written and verbal
- A high level of attention to detail in completing assignments
Reports to: Secretarial Services Leader
Position type: In Market Development framework: Business Services
About Us
At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.
Additional Information
To Apply: At Baker McKenzie, we welcome direct applications. Please click on the Apply icon to start the online application process for this role. We will then be in touch with you once we have reviewed your application. If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com. Please review our Applicant Privacy Notice here. No agencies please - Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly. Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
Practice Assistant, Employment - (Part-time job-share - 0.4 FTE – Monday and Tuesday) employer: B&M Global Services Manila
Contact Detail:
B&M Global Services Manila Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Assistant, Employment - (Part-time job-share - 0.4 FTE – Monday and Tuesday)
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Baker McKenzie. Check out their values and recent news. This will help you connect with the interviewers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to the role of Practice Assistant. Think about your past experiences and how they relate to the skills mentioned in the job description. We want you to feel confident when discussing your abilities!
✨Tip Number 3
Show off your organisational skills! Since this role involves managing diaries and coordinating tasks, be ready to share examples of how you've successfully handled competing deadlines or complex schedules in the past. It’s all about demonstrating your ability to keep things running smoothly.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. This not only shows good manners but also keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Practice Assistant, Employment - (Part-time job-share - 0.4 FTE – Monday and Tuesday)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Practice Assistant role. Highlight your experience in legal or professional services, especially any work related to Employment practices. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your application, emphasise your strong diary management and document handling skills. Mention any relevant software you’re proficient in, like Microsoft Office. We love seeing candidates who can hit the ground running!
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. Explain why you're interested in the role and how your background makes you a great fit. We appreciate straightforward communication!
Apply Directly on Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application. Plus, it shows you’re keen on joining our team at Baker McKenzie. We can’t wait to hear from you!
How to prepare for a job interview at B&M Global Services Manila
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Practice Assistant in Employment. Familiarise yourself with tasks like client intake administration and diary management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Experience
Be ready to discuss your previous experience in the legal sector or professional services. Highlight specific examples where you've supported fee earners or managed competing deadlines. This will give the interviewers confidence in your ability to handle the demands of the job.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with clients and managing relationships, practice articulating your thoughts clearly. Prepare to answer questions about how you've effectively communicated in past roles, especially in high-pressure situations. This will showcase your strong verbal and written communication skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the firm's culture, and how they support career development. This not only shows your interest but also helps you assess if the company is the right fit for you.
