License Administration Assistant in Maldon

Are you ready to join one of the UK’s leading Apparel License suppliers? This is a role that is not to be missed!

We are seeking a motivated License Administration Assistant to join the design team based in our Maldon office in Essex.

Who are we?:

The Blues Group is one of the UK’s leading Apparel License suppliers. Our brands and what we do is pretty specialised. We have 5 different divisions that make up our group: Dennicci (Babywear), Blues Clothing (Toddler Daywear), Blues Nightwear (Kids & Adult Nightwear), Blues Dressing up, and Brecrest (Baby & Teen Sportswear).

As a license supplier, we have the privilege to work with some amazing licenses such as Disney, Bluey, Peppa Pig & Peter Rabbit.

So, what will the role involve, and what will you do?

The Licensing Administration Assistant is responsible for the day-to-day administration and coordination of the licensing approval process across the Baby and Daywear divisions, working closely with the Design teams and wider business.

Reporting to the Design Manager/Design lead, the role manages the administrative process from the receipt of design assets through the digital Design Whiteboard, uploading submissions to the relevant licensor portals, coordinating approvals and resubmissions, through to the clearance and closure of historic and outstanding submissions.

Through effective communication with licensors and internal teams, accurate record keeping and proactive management of outstanding actions, the role supports the timely progression of licensing approvals, ensuring licensor requirements and key product development deadlines are met.

Key Accountabilities/Primary Responsibilities:

• Create and upload artwork boards and supporting documentation to licensor approval portals, ensuring submissions are completed accurately and in accordance with individual licensor requirements.
• Liaise with licensors regarding licensing and concept approvals, monitoring progress and following up on outstanding submissions.
• Coordinate amendments and resubmissions following licensor feedback, communicating required actions to the relevant Design team members.
• Maintain accurate records of licensing submissions, approval status, outstanding actions and licensor correspondence.
• Regularly review and maintain licensor portals, identifying outstanding, historic or completed submissions requiring further action.
• Act as the main point of contact for licensors regarding submissions, approvals and general licensing administration, ensuring relevant information, feedback and updates are communicated effectively to the wider Design team & business.
• Work with Assistant Designers to clear down outstanding or outdated submissions from licensor portals, ensuring appropriate closure or archiving in accordance with licensor requirements.
• Respond to licensor requests regarding outstanding submissions, portal maintenance and administrative queries.
• Provide general administration of the digital Design Whiteboard, maintaining accurate style information and updating administrative records as styles progress through the design process.
• Liaise with Design team members to obtain missing information, confirm style updates and ensure Whiteboard records remain accurate and up to date.
• Accurately record and maintain relevant licensing and design information on Group systems and shared trackers.
• Monitor outstanding licensing approvals and administrative deadlines, highlighting potential delays that may impact key product development dates.
• Support Design teams with the preparation and organisation of licensing documentation and other relevant administrative requirements.
• Collaborate and communicate effectively with Design, Sales, Product Development and other relevant departments across the Group.
• Assist with ad hoc administrative duties to support the efficient operation of the wider Design team.

What we offer:

• 25 days holiday entitlement
• Central location with parking
• Pension salary sacrifice
• Perkbox employee rewards & benefits platform
• Employee assistance programme

While previous experience would be an advantage, this is an entry-level role, and we would welcome applications from individuals who are keen to learn and develop.

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