Office Manager & Executive Assistant (HR, Recruitment & Operations) in Hemel Hempstead

Office Manager & Executive Assistant (HR, Recruitment & Operations)

Bluegrid Utilities is looking for an organised, proactive and highly motivated Office Manager & Executive Assistant to become the operational backbone of our growing business.

This is a diverse role that combines office management, executive support, recruitment coordination, HR administration and compliance. You’ll work closely with the Director and senior management team to ensure our business operates efficiently while supporting the growth of our workforce.

Key Responsibilities

Executive & Office Support

• Provide day-to-day executive support to the Director.
• Manage calendars, meetings, travel and appointments.
• Coordinate company events, inductions and internal meetings.
• Ensure the smooth day-to-day running of the office.
• Maintain company records, documentation and filing systems.
• Manage office suppliers and administrative requirements.

Recruitment & Talent Acquisition

• Be the primary point of contact for all recruitment activities.
• Create and manage job advertisements across LinkedIn, Indeed and other recruitment platforms.
• Screen CVs and shortlist candidates.
• Coordinate interviews with hiring managers.
• Ensure candidates receive timely communication throughout the recruitment process.
• Prepare offer letters and onboarding documentation.
• Maintain recruitment trackers and hiring reports.

HR Administration & Compliance

• Coordinate employee onboarding and offboarding.
• Maintain HR records and confidential personnel files.
• Conduct Right to Work checks in line with UK legislation.
• Ensure recruitment processes comply with UK employment legislation.
• Assist with employment contracts, probation reviews and HR administration.
• Work closely with management to maintain HR policies and procedures.
• Ensure recruitment files remain fully compliant for audit purposes.

Operations & Finance Support

• Process invoices and purchase orders.
• Maintain timesheets and support payroll preparation.
• Support project mobilisation and workforce planning.
• Liaise with clients, subcontractors and suppliers.
• Assist management with operational reporting and administration.

Previous experience as an Office Manager, Executive Assistant, HR Coordinator or Recruitment Coordinator.

• Shortlisting
• Interview coordination
• Candidate management
• Onboarding

Good knowledge of UK employment legislation.

Experience carrying out:

• Right to Work checks
• Recruitment compliance
• Employee documentation

Excellent organisational and communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Professional, confident and approachable.

• Experience within utilities, construction, engineering or telecoms.
• Knowledge of HR systems or Applicant Tracking Systems (ATS).
• Experience supporting directors or senior leadership.
• Payroll or finance administration experience.
• Full UK Driving Licence.

What We Offer

• Competitive salary of £28,000–£32,000 depending on experience.
• Opportunity to grow into a senior leadership support role.
• Modern office environment in Hemel Hempstead.
• Career progression within a rapidly growing utilities company.
• Be part of an ambitious team delivering major infrastructure projects across the UK.