Business Operations Coordinator

Bluegrid Utilities is a growing UK utilities and infrastructure company specialising in smart water metering workforce mobilisation field operations and project delivery across the United Kingdom. As we expand our operations, we’re seeking a highly organised proactive and technology-driven Business Operations & Project Coordinator to join our team and support the day-to-day running of the business. This is an excellent opportunity for a motivated individual who enjoys administration operations project coordination recruitment support business systems and technology. The successful candidate will work directly with senior management and play a key role in supporting company operations project mobilisation recruitment activities and internal business processes.

KEY RESPONSIBILITIES

• Business Operations & Administration: Support the Director and Management Team with daily operational activities. Coordinate internal business tasks and ensure timely completion. Maintain company records trackers reports and operational documentation. Monitor ongoing projects and provide regular progress updates. Create professional reports, presentations and business documents. Support business compliance and administrative processes.
• Project Support & Coordination: Help with project mobilisation and workforce deployment. Coordinate schedules, meetings and project communications. Keep track of project progress and maintain progress reports. Liaise with suppliers, clients, contractors and operational teams. Assist project managers with administration and coordination.
• Recruitment & Onboarding: Manage recruitment campaigns and candidate communications. Schedule interviews and keep track of recruitment activities. Support onboarding and employee documentation. Maintain staff records and recruitment databases. Liaise with candidates, recruiters and management teams.
• Technology & Digital Support: Manage spreadsheets, databases and internal reporting systems. Help with website updates and digital administration. Support LinkedIn and company social media. Use AI tools like ChatGPT to boost productivity, reporting and document creation. Create professional PDFs, reports, presentations and formatted documents.
• Communication & Business Support: Draft professional emails, letters and business correspondence. Manage and monitor company email communications. Coordinate meetings and prepare notes as needed. Ensure professional communication with clients, suppliers and stakeholders. This role supports internal and external business communications.

Essential Requirements:

• Excellent written and spoken English.
• Strong organisational and time management skills.
• Excellent attention to detail.
• Proficiency in Microsoft Office, including Excel, Word, Outlook and PowerPoint.
• Ability to manage multiple tasks simultaneously.
• Professional communication and email writing skills.
• Strong problem-solving abilities.
• Ability to work independently and take initiative.
• Confidence in using technology and digital systems.
• A professional, reliable and proactive approach to work.

Desirable Skills:

• Experience in administration, operations or project coordination.
• Recruitment or HR administration experience.
• Experience using CRM systems and business databases.
• Knowledge of ChatGPT, Microsoft Copilot or other AI productivity tools.
• Experience managing LinkedIn, websites or company social media platforms.
• Experience in utilities, infrastructure, construction or engineering sectors.

Qualifications:

• A degree in Business Administration, Management, Operations, Human Resources, IT, Marketing or a related field is preferred.
• Relevant professional experience will also be considered.

What We Are Looking For:

• Highly organised and detail-oriented.
• Self-motivated and proactive.
• Technology confident.
• Strong communicator.
• Professional and reliable.
• Comfortable working directly with company directors.
• Able to manage multiple priorities in a fast-paced environment.

We offer a competitive salary (£28,000 – £32,000 depending on experience) career progression opportunities exposure to major UK utility and infrastructure projects direct mentoring from senior management professional development opportunities a friendly and supportive working environment and the chance to grow with a rapidly expanding company. To apply, please send your CV and a short cover letter outlining your relevant experience.