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- Tasks: Manage staffing rotas and ensure optimal workforce utilisation daily.
- Company: Join a fun, collaborative team at a leading operations company in Worthing.
- Benefits: Enjoy a competitive salary, performance bonuses, and generous annual leave.
- Why this job: Make a meaningful impact while working in a supportive and dynamic environment.
- Qualifications: No specific qualifications required; just bring your organisational skills and enthusiasm!
- Other info: Hybrid working model with flexibility and opportunities for personal growth.
The predicted salary is between 25000 - 31000 £ per year.
Worthing, West Sussex – Hybrid
Full time, Permanent
Up to £30,975 per year plus a £2,000 pro-rata performance-based bonus paid annually.
Join Abbie, Issy, Tara, led by our Central Operations Manager, Rosie, and become an integral part of our Field Support Team. On the surface, they pride themselves on being a team that manages multiple priorities and workloads without compromising on overall quality. Under the surface, they are a collaborative and supportive group that work well together and like to have fun whilst achieving their goals.
If you choose to join us, you will be responsible for ensuring optimal utilisation of our workforce by creating and managing complex staffing rotas, matching staff skills to required events, and proactively addressing daily changes and staff sickness. This role involves close collaboration with various teams to optimise events and manage capacity, while also identifying opportunities to improve resource efficiency and reduce costs.
If you’re ready to make a meaningful impact, we’d love to have you on board!
What we can offer you in return:
- A competitive salary of up to £30,975 per year
- A £2,000 pro rata performance-based bonus, paid annually
- Four free Health Assessments per year, which can be used by yourself, family or friends
- A further 50% off any additional testing
- 23 days annual leave, rising to 25 days after 1 year, and rising an extra day each year up to 28 days – plus bank holidays on top!
- Sophos@Home protection
- EAP Scheme
- Company sick pay scheme
- Enhanced family leave
- Life Insurance
- Employee referral bonus scheme of up to £1,000
- Matched company pension (up to 5% or up to capped amount)
- Cycle to Work Scheme
- Employee Charity Sponsorship Scheme
- Discounted Gym Membership
- Home office allowance – yearly allowance of £130 to make working from home more comfortable!
*After qualifying period & subject to terms and conditions and/or eligibility.
What your day to day will look like:
- Staffing Rotas: Complete complex staffing rotas in line with business requirements.
- Workforce Utilisation: Ensure full workforce utilisation and productivity.
- Skill Matching: Match staff skills to required clinics.
- Daily Management: Manage daily changes, staff sickness, and work to cover events to minimise clinic cancellations against agreed SLAs.
- Clinic Coverage: Proactively review upcoming events and ensure all clinics are covered.
- Collaboration: Work with our corporate team to optimise all clinics.
- Communication: Liaise with relevant teams to communicate rota changes (clinical waste team, courier service, etc.).
- Leave Management: Manage annual leave.
- Capacity Management: Support relevant teams with capacity management.
- Data Analysis: Use dashboards to review staffing numbers and requirements, assist with recruitment, and provide reporting to highlight trends linked to staff forecasting.
- Efficiency Improvement: Identify opportunities to improve resource efficiency and reduce costs.
- System Utilisation: Utilise key business systems to manage tickets raised by the Field Team and respond in a timely manner in line with agreed SLAs.
- Support: Provide ad hoc support on the Field Support telephone line and click-to-chat function, ensuring all queries are dealt with promptly.
- Workload Organisation: Organise own workloads and priorities on a day-to-day basis.
- Stakeholder Meetings: Attend meetings with key stakeholders, including suppliers, to deliver feedback and data on best practice and rota optimisation.
- Process Review: Create and review department processes regularly to ensure efficiency.
Working Hours:
The current rota for this role is 7am to 3pm, Monday to Friday. Rota basis - Flexibility will be required as rota may change. Hybrid 80/20 split.
Scheduling Coordinator employer: Bluecrest Health Screening Limited
Contact Detail:
Bluecrest Health Screening Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Scheduling Coordinator
✨Tip Number 1
Familiarise yourself with scheduling software and tools commonly used in the industry. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your experience in managing complex schedules or rotas in previous roles. Be ready to share specific examples of how you handled challenges, such as staff sickness or last-minute changes, to showcase your problem-solving skills.
✨Tip Number 3
Network with professionals in the field of scheduling and operations. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 4
Research StudySmarter and understand our values and culture. Tailor your approach to align with our collaborative and supportive environment, showing that you would be a great fit for our team.
We think you need these skills to ace Scheduling Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to scheduling, workforce management, and collaboration. Use keywords from the job description to demonstrate that you understand the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills align with the responsibilities outlined in the job description, such as managing staffing rotas or improving resource efficiency.
Showcase Your Communication Skills: Since the role involves liaising with various teams, emphasise your communication skills in your application. Provide examples of how you've effectively communicated changes or collaborated with others in previous roles.
Highlight Problem-Solving Abilities: The job requires addressing daily changes and staff sickness proactively. Include examples in your application that demonstrate your ability to think on your feet and solve problems efficiently.
How to prepare for a job interview at Bluecrest Health Screening Limited
✨Understand the Role
Make sure you thoroughly understand the responsibilities of a Scheduling Coordinator. Familiarise yourself with staffing rotas, workforce utilisation, and skill matching. This will help you answer questions confidently and demonstrate your knowledge of the role.
✨Showcase Your Organisational Skills
As a Scheduling Coordinator, you'll need to manage multiple priorities. Prepare examples from your past experiences where you've successfully organised complex schedules or managed changes effectively. This will highlight your ability to handle the demands of the job.
✨Emphasise Team Collaboration
This role involves working closely with various teams. Be ready to discuss how you've collaborated with others in previous positions. Highlight any experiences where teamwork led to improved outcomes, as this aligns with the company's values.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team dynamics, company culture, and opportunities for efficiency improvements. This shows your genuine interest in the role and the company.
