People Coordinator in Preston

Blueco Healthcare is a digital-first healthcare and pharmacy infrastructure business based in Preston, with a specialist focus in weight management.

We provide the regulated infrastructure behind some of the UK's most prominent digital health brands, offering dispensing, fulfilment, cold-chain logistics, patient support and deep API integration across NHS programmes, private healthcare, insurance and pharmaceutical manufacturer partnerships.

We’re growing fast. Structures, processes and ways of working are still being built, and our culture is still taking shape, so things will change as we go. If you’d like to help shape how a growing People function works from the ground up, you’ll have a real say in how it develops.

The Role

You’ll be the operational foundation of our People function, making sure recruitment, onboarding and the wider employee lifecycle are handled accurately, efficiently and consistently as we grow. You’ll be the second member of our People team, working directly with our Senior People Business Partner, who will be your line manager. You’ll have close support and plenty of variety, and the chance to improve how we do things from the start.

This is a full-time role, Monday to Friday, based in Preston, with hybrid working available. Your on-site pattern will be agreed with your line manager, and we’ll review it together as the team grows.

Key Accountabilities

Recruitment & Onboarding

• Coordinate day-to-day recruitment administration across the business, including posting job ads, screening applications, scheduling interviews, sending candidate communications and gathering interview feedback.
• Prepare employment offers, offer letters, contracts of employment and change-in-term letters accurately and promptly.
• Lead end-to-end onboarding operations: set up new starters on HR systems, issue pre-employment questionnaires, request references, track completion of mandatory training and coordinate IT/equipment setup with relevant teams.
• Manage probation tracking, sending reminders to managers, scheduling reviews and issuing probationletters.
• Coordinate offboarding procedures, including leaver notifications, exit survey distribution, and IT deprovisioning requests.

HR Systems & Payroll Operations

• Serve as super-user and primary administrator for Employment Hero (HRIS), maintaining data integrity, updating employee profiles and configuring workflows as operational needs evolve.
• Collatemonthly payroll changes (new hires, leavers, salary adjustments, statutory payments, overtime, allowances).
• Act as first point of contact for routine employee payroll and leave queries, liaising with Finance to resolve discrepancies quickly.
• Maintain central People drive folders, standard templates and document repositories to ensure version control and audit readiness.
• Absence & Employee Relations Support
• Monitor sickness absence logging in Employment Hero, tracking fit notes, Bradford Factor triggers and return-to-work documentation.
• Provide administrative support for informal employee relations matters, including scheduling meetings, taking notes and issuing outcome letters under guidance from the Senior People BP.
• Assist in formatting and issuing of People policies, SOPs and employee handbook updates.
• Support wider People projects such as performance review rollouts, engagement initiatives and system optimisation projects.

Governance & Compliance

• Conduct mandatory Right to Work (RTW) verification checks in compliance with Home Office guidelines before employee start dates.
• Maintain up-to-date records for professional registrations (e.g. GPhC) where required for clinical/pharmacy roles, monitoring renewal deadlines and escalating non-compliance.
• Ensure all employee data and files are stored and processed strictly in accordance with UK GDPR, Data Protection Act 2018 and company retention schedules.
• Support CQC / regulatory audit preparation by ensuring all required workforce compliance documentation is complete, accurate and readily accessible.

What You’ll Bring

• Proven administrative experience within a dedicated HR, People, Recruitment or Operations team.

Demonstrated capability in managing high-volume administration with exceptional attention to detail and accuracy.

• High level of personal organisation, ability to prioritise competing deadlines and a proactive approach to continuous process improvement.
• Strong digital literacy and proficiency with HR software (HRIS)and reporting tools.
• Excellent written and verbal communication skills, with the professional discretion required when handling sensitive employee information.

Nice to Have

• Hands-on experience with Employment Hero HRIS software.
• Experience of working with Google Workspace.
• CIPD Level 3 Foundation Certificate (or working towards qualification).
• Prior experience working in healthcare, digital health, pharmacy or another regulated fast-growth sector.
• Familiarity with UK employment law fundamentals and HR best practice guidelines.

What We Offer

• 28 days annual leave including bank holidays, increasing with tenure.
• Your birthday off as an additional paid holiday each year.
• Hybrid working flexibility following initial onboarding period.
• Direct 1:1 mentorship and professional development opportunities from experienced HR leadership.

Right to Work

Candidates must have existing right to work in the UK. We are currently unable to provide UK visa sponsorship for this role.

Our Commitment to Inclusion

We know people don’t always apply unless they meet every requirement. If this role excites you but your experience doesn’t match every point, we’d still love to hear from you. We’re building an inclusive workplace that values diverse experiences, perspectives and ways of thinking.

If you need any reasonable adjustments at any stage of the application or interview process, just let us know and we’ll be happy to help.