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- Tasks: Support the School Business Manager with finance, administration, HR, and health & safety tasks.
- Company: Join a nurturing school dedicated to providing therapeutic care and support for children.
- Benefits: Enjoy a referral programme, sick pay, and a supportive work environment.
- Why this job: Be part of a warm team that values diversity and promotes emotional wellbeing for children.
- Qualifications: A Bachelor's degree is preferred; strong organisational skills are essential.
- Other info: Work hours are 9am to 3pm, Monday to Friday, during term time only.
The predicted salary is between 16009 - 22413 £ per year.
Working Hours
9.00am to 3.00pm Monday to Friday – term time only
Job Purpose
1. The School Administrator supports the School Business Manager in their work to ensure that the provision meets its aims.
2. The School Administrator will adhere to the highest standards of business ethos within the administrative function of the provision.
3. The School Administrator provides support to the School Business Manager in the day to day operation of the following functions: Finance, General Administration, Information and ICT, Human Resources, Facilities & Property, Health & Safety, and Examinations.
General Administration
- Carry-out the administrative function for the provision
- Distribute post internally to the relevant department, send out post for all departments on a daily basis
- Stationery Control – making sure that there is enough stationery and order stock as directed by the SBM
- Answer the telephone and pass on calls / messages as necessary
- Reception duties such as greeting and looking after visitors and making drinks
- Typing and setting up documents such as letters and reports as directed by the SBM
- Data entry – keeping computer records up to date; including pupil attendance register, pupil admission database, pupil behaviour data
- Distribute reports as directed by SBM
- Filing – including pupils, staffing, financial and general admin as directed by SBM
- Using office equipment such as printers, photocopiers and scanner to support the school and home
- Prepare paperwork for new pupils and staff as directed by SBM
- Making staff appointments
- Arranging meetings and taking minutes
- Making travel arrangements for staff
Finance
- Purchase Ledger – sort and file all receipts / purchase invoices and enter onto Sage Accounting Software.
- Distribute payslips to staff
- Prepare weekly pocket money for pupils
- Distribute petty cash as directed by SBM
- Assist the overall financial process
- Reconcile fuel receipts to monthly fuel invoices and check for any discrepancies
Human Resources
- Arrange recruitment interviews as directed by SBM
- Organise / book training courses
- Book staff meetings as directed by SBM
- Take minutes during staff meetings
- Organise refreshments during meetings.
- Ensure all staff files are kept up to date
Facility & Property
- Ensure that any facility or property issues are reported into the SBM and Caretaker in a timely manner
- Ensure all files are up to date in relation to Company Vehicles
- Manage the filing of all maintenance contracts, insurance documents, IT equipment, company vehicles, office equipment, and subscriptions and notify the SBM of any issues, pending renewals etc.
Health & Safety
- Adhere to the company’s Health & Safety Policy at all times and report any risks / concerns to the SBM
- Ensure that the First Aid Provision is in order at all times, this includes all accident books are in place and all first aid kits throughout the building and cars are fully stocked.
- Support with maintenance of all records of fire practices and alarm tests, health & safety assessments, accident records and first aid risk assessments
General responsibilities and duties
- Be a member of a team of professionals, providing therapeutic care and support to children
- Ensure the emotional and physical wellbeing of all the children by meeting their needs in line with the National Minimum Care Standards and the Schools’ policies and procedures.
- Ensure that the dignity of all children in residence is upheld.
- Work with team members to achieve a warm, familial, therapeutic atmosphere within the home and school
- Be alert to signs of distress or abuse, and to ensure that residents and staff are kept informed
- Be sensitive to the needs of individual children, taking account of race, culture, language and religion
- Actively promote and celebrate diversity
- Work within the School’s Ethos; promoting and working towards our shared vision
- Any other reasonable tasks deemed appropriate by Bluebell School
Job Type: Full-time
Pay: £16,009.98 per year
Benefits:
- Referral programme
- Sick pay
Education:
- Bachelor\’s (preferred)
Work Location: In person
#J-18808-Ljbffr
School Administrator/Receptionist employer: Bluebell School Ltd
Contact Detail:
Bluebell School Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administrator/Receptionist
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of finance, human resources, and general administration will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Showcase your interpersonal skills by preparing examples of how you've effectively communicated with colleagues, parents, or students in previous roles. This is crucial for a School Administrator/Receptionist position.
✨Tip Number 3
Research the school’s ethos and values to align your responses with their mission. Being able to articulate how you can contribute to their goals will set you apart from other candidates.
✨Tip Number 4
Prepare questions about the school's operations and challenges they face. This shows your genuine interest in the role and helps you engage in a meaningful conversation during the interview.
We think you need these skills to ace School Administrator/Receptionist
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the School Administrator/Receptionist position. Tailor your application to highlight relevant experience in administration, finance, and human resources.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative skills, experience with office equipment, and any relevant qualifications. Use bullet points for clarity and focus on achievements that demonstrate your ability to support a school environment.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your background aligns with the school's ethos. Mention specific experiences that relate to the tasks listed in the job description, such as managing finances or handling HR duties.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Bluebell School Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a School Administrator/Receptionist. Familiarise yourself with tasks like finance management, general administration, and health & safety protocols. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As a receptionist, strong communication skills are essential. Be prepared to discuss how you've effectively managed phone calls, greeted visitors, and handled inquiries in previous roles. Use examples that highlight your ability to maintain a professional and friendly demeanour.
✨Demonstrate Organisational Abilities
The role requires excellent organisational skills. Prepare to share specific instances where you've successfully managed multiple tasks, such as scheduling meetings, maintaining records, or handling administrative duties. Highlight any tools or systems you used to stay organised.
✨Emphasise Teamwork and Adaptability
Working in a school environment means collaborating with various staff members. Be ready to discuss how you've worked as part of a team in the past and how you adapt to changing situations. This will show that you're a flexible candidate who can thrive in a dynamic setting.