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- Tasks: Coordinate office activities, manage documentation, and support team events.
- Company: Join Blue Projects, a dynamic consulting firm in engineering and project management.
- Benefits: Enjoy career growth, performance rewards, online learning, and well-being services.
- Other info: Fixed contract until March 2026, based in Wrexham.
- Why this job: Be part of an international team working with top brands like Michelin and IKEA.
- Qualifications: Bachelor's degree preferred; 2-3 years in office administration required.
The predicted salary is between 30000 - 42000 £ per year.
Location: Wrexham, United Kingdom
Blue Projects is a dynamic consulting company specializing in customized Engineering and Project Management solutions for clients in the industrial sector.
As part of our business expansion, we are seeking a Project Office Administrator to join our team in Wrexham. We’re looking for someone reliable, dedicated, enthusiastic, self-motivated, and creative.
Your Responsibilities
- Coordinate administrative activities to ensure smooth office operations
- Visitor Coordination: Booking in visitors & inductions, provide meeting support, and organize lunches
- Break Station Management: replenish break station supplies regularly
- Organizing team events/social gatherings for the Project Team
- Review planned orders, create purchase requisitions, and manage approvals
- Handle banking tasks including monthly statement reconciliation and annual reporting
- Register and distribute project documentation per company procedures
- Liaise with clients, suppliers, and third-party providers
- Ensure compliance with project document numbering systems and maintain historical records via SharePoint or project management tools
- Conduct regular audits to verify record accuracy
- Maintain and update procedural documentation
- Manage office stationery purchases and track disbursements
- Maintain HRIS data (sick leave, vacation, overtime, hours worked) for reporting
- Support recruitment processes including candidate outreach and interview scheduling
- Supporting the client with Administration duties
- Assist employees while maintaining confidentiality
- Support onboarding for new BP UK team members
- Managing Offboarding of BP employees
- New Employee, Blue Projects Induction and IT set up
- Accommodation Coordination: conduct searches and coordinate arrangements for more permanent TEC accommodations, including apartments and houses near the project site
- Handle local HR administrative matters
- Liaise with local administrative authorities when needed
Your Profile
- Bachelor’s degree in Business Administration or Economics (preferred)
- 2–3 years of experience in office administration, facility or document management
- Proficient in English
- Experience with large engineering/construction projects is a plus
- Strong documentation and industry awareness
- Excellent communication and presentation skills
- Strategic thinking, flexibility, and organizational skills
- Understanding of organizational roles and structures
Why Join Blue Projects?
- Work in an international environment with clients like Michelin, Kellogg\’s, Carlsberg, and IKEA
- Annual financial rewards and performance-based salary increases
- Real career growth opportunities within supportive teams
- Friendly and communicative team culture
- Access to Online Learning platforms
- Psychological and well-being services from a trusted provider
- Employee Assistance Program
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Project Office Administrator- Fixed contract until end of March 2026 employer: Blue Projects
Contact Detail:
Blue Projects Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Office Administrator- Fixed contract until end of March 2026
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software mentioned in the job description, such as SharePoint and project management tools. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Research Blue Projects and their clients, like Michelin and IKEA, to understand their business culture and values. This knowledge will help you tailor your responses in interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Prepare examples from your previous experience that highlight your organisational skills and ability to manage multiple tasks simultaneously. Be ready to discuss how you've successfully coordinated events or managed documentation in past roles.
✨Tip Number 4
Network with current or former employees of Blue Projects on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and may even lead to a referral, which can significantly boost your chances of landing the job.
We think you need these skills to ace Project Office Administrator- Fixed contract until end of March 2026
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and project management. Use keywords from the job description to demonstrate that you meet the specific requirements of the Project Office Administrator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention your relevant skills, such as coordination and communication, and explain how they align with the responsibilities outlined in the job description.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed administrative tasks, coordinated events, or liaised with clients and suppliers. Provide specific examples that demonstrate your ability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Project Office Administrator role.
How to prepare for a job interview at Blue Projects
✨Showcase Your Organisational Skills
As a Project Office Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully coordinated administrative activities or organised events, highlighting your attention to detail and organisational prowess.
✨Familiarise Yourself with the Company
Research Blue Projects and their clients, such as Michelin and IKEA. Understanding their business model and recent projects will help you tailor your responses and show genuine interest in the role during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle office dynamics. Think of scenarios where you had to manage conflicts, coordinate with various stakeholders, or ensure compliance with procedures, and be ready to discuss how you approached these situations.
✨Highlight Your Communication Skills
Effective communication is key in this role. Be prepared to discuss how you've successfully liaised with clients, suppliers, and team members in the past. Use specific examples to illustrate your ability to convey information clearly and maintain professional relationships.