Administrative Assistant in City of Westminster

The Administrative Assistant will provide support to the UK team across all aspects of their daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and always demonstrate professionalism.

Responsibilities

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
• Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print)
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
• Manage conference attendance including registration, payment, organization and tracking of attendees, liaising with representatives if/when required
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
• Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
• Build trust by demonstrating reliability, confidentiality, and good judgment
• Complete various ad hoc administrative projects and tasks as assigned

Qualifications

• Bachelor's degree or equivalent experience preferred
• Relevant administrative experience, some within financial services preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur. Experience using Monday.com preferred but not required.
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• Highly discreet and professional
• Exceptional attention to detail

At Blue Owl, we value authentic communication, critical thinking, and individual problem-solving throughout our recruiting process. While candidates may use AI tools to prepare for interviews, we ask that interviews, assessments, and case-study exercises be completed independently without AI assistance unless otherwise instructed. This allows us to better understand each candidate's individual thinking and problem-solving approach and get to know the authentic candidate throughout the interview process. Blue Owl is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.