Grants & Operations Assistant in Leicester

Blue Light Card Foundation is seeking a proactive and motivated Grants & Operations Assistant who is passionate about supporting the mental health and wellbeing of the Blue Light community. This role will play a key part in helping the charity grow, strengthen its strategy, and continue delivering meaningful impact.

As our Grants & Operations Assistant, you’ll be at the heart of the Foundation, ensuring our systems, processes and communications run seamlessly so we can deliver impactful grants and uphold strong organisational governance. Your work will keep every stage of our grant making and operations efficient, coordinated and aligned with our mission. You’ll work closely with colleagues, partners and stakeholders, becoming a trusted source of support across the organisation. In this role, you’ll help drive the smooth running of the Foundation and contribute directly to making a positive difference for the Blue Light community.

At Blue Light Card Foundation, we want every member of the Blue Light community to feel supported and know where to turn in their time of need. We fund projects across the UK that provide those who face the most challenging situations with quality resources, connected environments and spaces that nurture their wellbeing.

What You’ll Do

• Support the end-to-end administration of grant applications, including due diligence, scoring, logging awards, tracking progress and managing correspondence.
• Coordinate grant panel meetings by scheduling, preparing, and circulating papers.
• Maintain accurate and up-to-date records in the grants management system, including applications, contracts and reports.
• Prepare grant offer letters and payment schedules, ensuring documentation is clear and compliant.
• Gather and record monitoring data from grantees and support the development of impact and learning reports.
• Provide administrative support for Board and committee meetings, including scheduling, preparing papers and taking minutes.
• Support core operational activity including organisational record-keeping, supplier liaison, office coordination and compliance processes (e.g., safeguarding, GDPR, risk management).
• Assist with finance tasks such as processing invoices, grant payments, expenses, budget tracking and maintaining supporting documents.

What You’ll Bring

• Strong organisational and administrative skills, with excellent attention to detail.
• Experience working in a charity, foundation or grantmaking environment.
• Confidence using digital systems and databases to maintain accurate records and support workflows.
• Clear and professional communication skills, both written and verbal.
• Ability to manage multiple priorities effectively and work independently when required.
• A collaborative, proactive and flexible approach to supporting a small, busy team.
• Commitment to the mission, values and purpose of the Blue Light Card Foundation.
• Understanding of safeguarding and data protection principles, or willingness to undertake relevant training.

Our Culture

The Blue Light community goes above and beyond for us every day, sometimes putting their own health and wellbeing in jeopardy to do so. We understand the toll this can take. The people that put us first can’t always put themselves first. They deserve a safe space, and support when they need it. The Blue Light Card Foundation exists to empower all those who work, volunteer, or have worked, in our community. We give life-enhancing local and national projects the backing they need, through grants, to support the wellbeing of this incredible community. By being there for the Blue Light community and providing moments of reflection and connection, they can continue to be there for us. We seek to recruit people with a combination of talent, skills and potential and promote equality for all. We welcome applications from a wide range of candidates and select people for interview based on their skills, qualifications, experience and commitment to the values of Blue Light Card Foundation.

What We Offer

• Hybrid working and flexible hours - ideally 3 days per week from our Cossington office.
• Free onsite parking.
• 25 days plus public holidays, buy and sell and an additional day off for your birthday.
• Great social events e.g., Christmas party, family fun day, summer party, sports matches.
• Relaxed dress code and modern office space (games area, chill-out areas, book club, free coffee/tea/soft drinks/snacks).
• Onsite gym (including access to free HIIT & stretch classes).
• Learning and development opportunities.
• Group auto-enrolment pension plan.
• Enhanced maternity, paternity, sick pay.
• Company funded private medical insurance.
• Healthcare cashback plan.
• Employee assistance programme (including mental health support).