At a Glance
- Tasks: Coordinate training sessions and support the Managing Director in a fast-paced environment.
- Company: Join a leading organisation in learning and development with a dynamic team.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive atmosphere.
- Other info: Opportunity to grow in a vibrant and professional setting.
- Why this job: Make an impact by facilitating training and coaching for external clients.
- Qualifications: Strong organisational skills and experience in relevant sectors required.
The predicted salary is between 30000 - 40000 £ per year.
Blue Legal is partnering with a leading organisation within the learning and development and professional training sector to recruit an Executive Administrative Assistant. The role is responsible for coordinating, administering and supporting the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director. This is a varied and fast-paced position requiring strong organisation, attention to detail and excellent communication skills.
Key Responsibilities
- Coordinate and schedule meetings, virtual conferences and one-to-one sessions in collaboration with client project managers, coordinators, administrators and personal assistants.
- Manage invitations, collate responses and conduct proactive follow-ups to ensure strong attendance and engagement.
- Liaise with consultants, actors and external suppliers to ensure all training, coaching and consultancy materials are prepared and all required pre-session actions are completed.
- Coordinate with internal teams and client facilities contacts regarding event technology (including Zoom and Microsoft Teams), including testing and set-up prior to delivery.
- Organise and support the delivery of virtual meetings, in-person conferences and workshops.
- Oversee sessions on the day to ensure smooth execution from start to finish.
- Prepare contracts, invoices and supporting documentation, ensuring all agreements are in place prior to commencement of work and following up on outstanding payments where required.
The Candidate
- Highly organised with strong administrative and coordination experience, able to manage multiple tasks and deadlines effectively.
- Excellent communication skills, with confidence in liaising with clients, consultants and external stakeholders.
- Proactive, detail-oriented and adaptable, with the ability to support both operational delivery and property-related administration as required.
Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.
Once you have sent your CV, feel free to telephone me on 0207 118 3003.
Executive Personal Assistant in London employer: Blue Legal
At Blue Legal, we pride ourselves on being an exceptional employer within the learning and development sector, offering a dynamic work environment that fosters professional growth and collaboration. Our team enjoys a supportive culture that values innovation and excellence, with ample opportunities for career advancement and skill development. Located in a vibrant area, we provide our employees with the unique advantage of engaging with high-profile clients and industry leaders, making every day both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional training sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, especially in coordinating and supporting training sessions.
✨Tip Number 3
Practice your communication skills! Whether it’s a mock interview or just chatting with friends, being articulate and confident will help you stand out when liaising with clients and stakeholders.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we’re here to support you every step of the way.
We think you need these skills to ace Executive Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your organisational skills and any relevant experience in coordinating meetings or managing multiple tasks, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this fast-paced position. Use specific examples from your past roles that demonstrate your attention to detail and communication skills.
Showcase Relevant Experience:Since we’re looking for candidates with experience in specific sectors, be sure to emphasise any relevant work you've done in law firms, accountancy firms, or similar environments. This will help us see how you can hit the ground running.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at Blue Legal
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with the key tasks like coordinating meetings and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you kept everything organised and met deadlines. This is crucial for a fast-paced position like this one, so be ready to impress with your organisational prowess!
✨Communicate Clearly and Confidently
Since excellent communication skills are essential, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more confident and ensure you convey your ideas effectively during the interview.
✨Prepare for Technical Questions
Given the role involves coordinating virtual meetings and using platforms like Zoom and Microsoft Teams, brush up on your technical knowledge. Be ready to discuss how you've used these tools in the past and any challenges you faced. Showing your tech-savviness can set you apart from other candidates!
