At a Glance
- Tasks: Coordinate training sessions and support the Managing Director in a fast-paced environment.
- Company: Join a leading organisation in learning and development with a dynamic team.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive atmosphere.
- Other info: Ideal for those with backgrounds in law, finance, or consultancy.
- Why this job: Make an impact by ensuring smooth delivery of training and consulting sessions.
- Qualifications: Strong organisational skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 40000 € per year.
Blue Legal is partnering with a leading organisation within the learning and development and professional training sector to recruit an Executive Administrative Assistant. The role is responsible for coordinating, administering and supporting the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director. This is a varied and fast-paced position requiring strong organisation, attention to detail and excellent communication skills.
Key Responsibilities
- Coordinate and schedule meetings, virtual conferences and one-to-one sessions in collaboration with client project managers, coordinators, administrators and personal assistants.
- Manage invitations, collate responses and conduct proactive follow-ups to ensure strong attendance and engagement.
- Liaise with consultants, actors and external suppliers to ensure all training, coaching and consultancy materials are prepared and all required pre-session actions are completed.
- Coordinate with internal teams and client facilities contacts regarding event technology (including Zoom and Microsoft Teams), including testing and set-up prior to delivery.
- Organise and support the delivery of virtual meetings, in-person conferences and workshops.
- Oversee sessions on the day to ensure smooth execution from start to finish.
- Prepare contracts, invoices and supporting documentation, ensuring all agreements are in place prior to commencement of work and following up on outstanding payments where required.
The Candidate
- Highly organised with strong administrative and coordination experience, able to manage multiple tasks and deadlines effectively.
- Excellent communication skills, with confidence in liaising with clients, consultants and external stakeholders.
- Proactive, detail-oriented and adaptable, with the ability to support both operational delivery and property-related administration as required.
Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.
Executive Administrative Assistant in London employer: Blue Legal
Blue Legal is an exceptional employer that values its employees by fostering a dynamic work culture focused on professional growth and development. Located in the heart of the learning and development sector, we offer our team members unique opportunities to engage with high-profile clients while enjoying a supportive environment that encourages collaboration and innovation. With a commitment to employee well-being and a range of benefits, including flexible working arrangements, Blue Legal stands out as a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional training sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to show how your skills align with their needs, especially in coordination and communication.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or events successfully in the past—this will impress them!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’ve got loads of resources to help you ace the process.
We think you need these skills to ace Executive Administrative Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Assistant role. Highlight your organisational skills and any relevant experience in coordinating meetings or managing multiple tasks, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're the perfect fit for this fast-paced position. Share specific examples of how you've successfully managed similar responsibilities in the past, especially in relevant sectors.
Show Off Your Communication Skills:Since excellent communication is crucial for this role, make sure your application reflects that. Use clear and concise language, and don’t hesitate to showcase any experience liaising with clients or external stakeholders.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Blue Legal
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Administrative Assistant. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, especially in fast-paced environments.
✨Communicate Confidently
Excellent communication skills are a must for this position. Practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as professional and engaging during the interview.
✨Prepare for Technical Questions
Given the role involves coordinating virtual meetings and using platforms like Zoom and Microsoft Teams, be prepared to discuss your experience with these tools. You could even mention any troubleshooting you've done in the past to show your proactive approach to problem-solving.
