At a Glance
- Tasks: Coordinate training sessions and support the Managing Director in a fast-paced environment.
- Company: Join a leading organisation in learning and development with a dynamic team.
- Benefits: Gain valuable experience, develop your skills, and work in a supportive atmosphere.
- Other info: Ideal for those with backgrounds in law, finance, or consultancy.
- Why this job: Make an impact by facilitating training and coaching for external clients.
- Qualifications: Strong organisational skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 40000 € per year.
Blue Legal is partnering with a leading organisation within the learning and development and professional training sector to recruit an Executive Administrative Assistant. The role is responsible for coordinating, administering and supporting the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director. This is a varied and fast-paced position requiring strong organisation, attention to detail and excellent communication skills.
Key Responsibilities
- Coordinate and schedule meetings, virtual conferences and one-to-one sessions in collaboration with client project managers, coordinators, administrators and personal assistants.
- Manage invitations, collate responses and conduct proactive follow-ups to ensure strong attendance and engagement.
- Liaise with consultants, actors and external suppliers to ensure all training, coaching and consultancy materials are prepared and all required pre-session actions are completed.
- Coordinate with internal teams and client facilities contacts regarding event technology (including Zoom and Microsoft Teams), including testing and set-up prior to delivery.
- Organise and support the delivery of virtual meetings, in-person conferences and workshops.
- Oversee sessions on the day to ensure smooth execution from start to finish.
- Prepare contracts, invoices and supporting documentation, ensuring all agreements are in place prior to commencement of work and following up on outstanding payments where required.
The Candidate
- Highly organised with strong administrative and coordination experience, able to manage multiple tasks and deadlines effectively.
- Excellent communication skills, with confidence in liaising with clients, consultants and external stakeholders.
- Proactive, detail-oriented and adaptable, with the ability to support both operational delivery and property-related administration as required.
Please note: Due to the specific sectors we work in, only candidates with valid work experience in a Law Firm, Accountancy Firm, Management Consultancy, Property/Construction Firm, Financial Services Firm or a high profile relevant Association or Agency will be considered. We regret that our clients will not accept applications outside of these areas.
Executive Personal Assistant employer: Blue Legal
Blue Legal is an exceptional employer that values its employees by fostering a dynamic work culture focused on professional growth and development. Located in a vibrant sector, the company offers competitive benefits, a supportive environment for collaboration, and opportunities to engage with high-profile clients, making it an ideal place for those seeking meaningful and rewarding employment as an Executive Personal Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional training sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, especially in coordinating and supporting training sessions.
✨Tip Number 3
Practice your communication skills! Whether it’s a mock interview or just chatting with friends, being articulate and confident will help you stand out when liaising with clients and stakeholders.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed, and we’re here to support you every step of the way.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience in law, accountancy, or consultancy. We want to see how your skills match the role, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this fast-paced role. We love seeing enthusiasm and a clear understanding of what we do at StudySmarter.
Show Off Your Organisation Skills:Since the role requires strong organisation, give examples of how you've successfully managed multiple tasks or projects in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes things easier for both of us!
How to prepare for a job interview at Blue Legal
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with the key tasks mentioned in the job description, like coordinating meetings and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this position requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and ensured everything ran smoothly, especially in fast-paced environments.
✨Communicate Confidently
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend or in front of a mirror to boost your confidence and ensure you convey your ideas effectively.
✨Prepare for Technical Questions
Given the need to coordinate virtual meetings and manage event technology, brush up on tools like Zoom and Microsoft Teams. Be prepared to discuss your experience with these platforms and any troubleshooting you've done in the past. Showing your tech-savviness can set you apart from other candidates.
