Business Admin Support

To provide comprehensive support to our Directors and the wider business. This role is central to the smooth running of the business, ensuring that daily operations, office management, and executive support needs are met with efficiency and professionalism.

Positively contribute to our culture, continuously embodying BLUE's values:

• Accountable
• Dynamic
• Intuitive
• Insightful
• Kindred
• Enterprising

The successful candidate will be a highly organised self-starter, thriving in a fast-paced agency environment, with the ability to manage multiple priorities whilst maintaining high attention to detail.

Tasks

• Office Management
  • Oversee office operations across Oxford and London to ensure a professional, efficient work environment.
  • Maintain office supplies ensuring consumables are replenished, managing vendors, and taking responsibility for cost control of all consumables.
  • Maintain relationship with building management at the Oxford and London office.
  • Support client and other meetings held in the Oxford (and occasionally London or other locations as required).
  • Ensure all working practices are safe and compliant with Health & Safety legislation, keeping policies and records up to date.
  • Take on fire marshal responsibilities for the Oxford office.
  • Lead and co-ordinate health and safety training.
  • Support asset management and internal allocation including mobile phones and IT hardware.
  • Liaise and coordinate with third party IT Supplier in respect of software and hardware requirements as determined by the business.
  • Act as the first point of call for any facility related issues or requirements.
• Business Support
  • Support with the planning and of internal or external company events, including managing procurement needs.
  • Be the central point of contact for all travel across the business, overseeing costs and applying the most cost and time effective way to travel.
  • Assist with ad hoc admin including scanning and filing documents, maintaining employee records, coordination of onboarding and inductions, producing reports.
  • Manage charity donations for employee birthdays, procurement of rewards for employee recognition, and any other ad hoc tasks.
  • Handle central telephone and email enquiries, redirecting appropriate queries to the relevant teams.
  • Manage subscriptions for the business, including magazines and online subscriptions, ensuring renewal dates are tracked and renewals processed subject to appropriate approvals.
  • Own and maintain centralised online subscription logins.
• Director Support
  • Proactive diary management, scheduling and supporting coordination of meetings for Directors and wider team as required.
  • Organise travel itineraries, accommodation and travel logistics as required.
  • A key point of contact between Directors and internal/external stakeholders.

Requirements

• The successful candidate will ideally have proven commercial experience in a similar role of Personal Assistant, Office Management or Business Support.
• Exceptional organisational and prioritising skills, able to work independently.
• Strong attention to detail.
• Excellent interpersonal and communications skills, both written and verbal, able to liaise effectively with internal and external stakeholders at a senior level and across multiple countries.
• Proficient in MS Office and collaboration tools including Teams and SharePoint.
• Experience of cost control of all consumables.
• Demonstrable experience of maintaining confidentiality and discretion when handling sensitive, business critical information.
• Booking commercial travel.
• Stock management of office equipment e.g. stationary or computer hardware.

Benefits

• Employee of the Quarter (EOTQ).
• Charity donation on your birthday & additional day off.
• Headsets.
• Personal training budget.
• Perkbox on completion of your probation.
• Cycle to work scheme.
• Office refreshments.
• Additional leave – after 2 years.
• Loyalty bonus – after 3 years.
• New business commission scheme - 9% of the first year's retained fees.
• Finders fee (£1500) for referring new employees.
• Hybrid working – 3 days during probation, 2 days thereafter to include Wednesdays.
• 4pm Friday finish – after timesheets.

This position will close on the 23rd January 2026.