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- Tasks: Manage maintenance activities, safety inspections, and contractor schedules with precision.
- Company: Join a prestigious University in the heart of Oxford, known for its excellence.
- Benefits: Enjoy a supportive work environment with opportunities for training and development.
- Why this job: Be part of a team that values safety and sustainability while making a real impact.
- Qualifications: Detail-oriented individuals with strong organizational skills are encouraged to apply.
- Other info: Blue Arrow is a Disability Confident Employer, promoting inclusivity in the workplace.
The predicted salary is between 28800 - 43200 £ per year.
Are you a detail-oriented and organized individual with a passion for maintaining a safe and efficient environment? a pristgious University in the heart of Oxford is seeking a Maintenance Administrator to join our team. In this role, you will ensure that all maintenance activities, safety inspections, and contractor schedules are meticulously managed and documented., Maintain accurate COSHH records and update risk assessments.
Record and report fire, health & safety, and insurance inspection actions to the Head of Maintenance.
Arrange and schedule training specific to the maintenance department, including ladder training.
Order and manage PPE distribution, and maintain related records.
File H&S and O&M documentation, updating associated schedules.
Schedule and coordinate service contractor appointments and legislative inspections.
Maintain detailed records of service contractors and emergency contacts.
Order supplies, source parts, and coordinate staff workwear.
Organize project meetings with contractors, maintain project records, and manage project logistics.
Keep rolling programmes of maintenance updated and report missed tasks.
Act as a central point of contact for the maintenance department, handling correspondence and enquiries.
Input and manage maintenance staff holidays, payroll timesheets, and insurance records.
Help coordinate sustainability efforts, inputting monthly energy data and supporting the College’s sustainability plan.
If you are interested in this role, we would love to hear from you!
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Maintenance Administrator employer: Blue Arrow
Contact Detail:
Blue Arrow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Administrator
✨Tip Number 1
Familiarize yourself with the specific maintenance protocols and safety regulations relevant to a university environment. This knowledge will not only help you in the role but also demonstrate your commitment to maintaining a safe and efficient environment during the interview.
✨Tip Number 2
Highlight any experience you have with managing schedules and documentation, especially in a maintenance or facilities context. Being detail-oriented is crucial for this position, so be ready to discuss how you've successfully managed similar tasks in the past.
✨Tip Number 3
Show your enthusiasm for sustainability initiatives. Since the role involves supporting the College's sustainability plan, mentioning any relevant experience or ideas you have regarding energy management or eco-friendly practices can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your communication skills, as you'll be acting as a central point of contact for the maintenance department. Think of examples where you've effectively handled correspondence or inquiries, showcasing your ability to coordinate with various stakeholders.
We think you need these skills to ace Maintenance Administrator
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize any previous experience you have in maintenance administration or related fields. Detail your organizational skills and ability to manage schedules and documentation effectively.
Showcase Attention to Detail: Since the role requires meticulous management of records and safety inspections, provide examples in your application that demonstrate your attention to detail and thoroughness in past roles.
Include Specific Skills: Mention specific skills that are relevant to the job, such as knowledge of COSHH regulations, experience with risk assessments, or familiarity with health and safety documentation. This will show that you understand the requirements of the position.
Express Your Passion for Safety and Efficiency: Convey your passion for maintaining a safe and efficient environment in your cover letter. Explain why this is important to you and how it aligns with the values of the university.
How to prepare for a job interview at Blue Arrow
✨Show Your Organizational Skills
As a Maintenance Administrator, being detail-oriented is key. Prepare examples from your past experiences where you successfully managed schedules, maintained records, or organized projects. This will demonstrate your ability to handle the responsibilities of the role.
✨Familiarize Yourself with Safety Regulations
Since the job involves safety inspections and COSHH records, make sure you understand relevant health and safety regulations. Being able to discuss these topics confidently will show that you are prepared for the role and take safety seriously.
✨Prepare Questions About Sustainability Efforts
The university is focused on sustainability, so come prepared with questions about their current initiatives. This shows your interest in the college's values and your willingness to contribute to their sustainability plan.
✨Highlight Your Communication Skills
As a central point of contact for the maintenance department, strong communication skills are essential. Be ready to discuss how you've effectively handled correspondence and inquiries in previous roles, showcasing your ability to coordinate with various stakeholders.
