Hospital Administrator

Hospital Administrator required in Birmingham! We are looking for someone who is available Monday to Friday. Shift times: 9am – 3:30pm Requirements: – Enhanced DBS – Admin experience required – 5 Year referencing History – Vaccination and immunisation proof Duties: To support the weekly and monthly payroll returns. To coordinate the sickness reporting for the department including keeping ESR up to date with all sickness and producing reports for Management and HR. To act as \’super-user\’ of the various bespoke systems that the department uses on a daily basis, auditor, access control, oracle, Time and attendance, facilities intranet page and survey monkey. This will include being the first point of contact and escalation with suppliers. To undertake general office duties including filing, circulation of post, photocopying, letters, reports, agendas as required. To maintain a filing system within the department and ensure records are stored, filed and archived both physically and electronically. To gather data from the facilities bespoke systems and produce reports and statistics for audit purposes when required. To use the Trust\’s internal ordering system to order and receipt goods and to raise orders from capital and special trustee funds complying with the Trust\’s Standing Financial Instructions (SFI\’s) at all times. To keep and maintain spreadsheets monitoring labour utilisation (including Agency returns), financial expenditure, any other management spreadsheets within the Facilities department. To be responsible for coordination of data relating to PLACE inspections and input of the Trust\’s PLACE return on to the national database. To coordinate requests for replacement of staff uniforms for the whole department. To assist patients and members of the public during incidental contact, to respond to complaints in a sympathetic and professional manner. To handle queries from Managers and Staff, by telephone, electronically and in person, regarding issues related to operational service provision. This may include urgent or potentially contentious situations requiring deployment of tact,diplomacy skills and use of initiative in the absence of more senior colleagues. To maintain Time and attendance system of staff records in terms of absence, holidays etc and keep personal files updated. To monitor and coordinate arrangement of training for member of the facilities team. Ensuring new starters and leavers are processed in a timely manner whilst ensuring all systems reflect the same information To attend and participate in training courses as required, and be willing to undertake further training should the need arise. To train existing and new members of staff within the department on the departmental IT systems. To coordinate diaries for team members and liaise with outside agencies when arranging meetings, courses etc. To be a team player within the admin department and ensuring the service needs are met. Supporting the admin team to cover annual leave and sickness To have knowledge of financial aspects to the operational department. Recharges, ordering Support managing shared inboxes. Answer queries in a timely and professional manner Provide admin support to the operational team. Support with new processes to support (like cleaning audits) Notetaking in meetings at all levels of the operation The post holder must maintain confidentiality of information relating to the company, patients, staff and other health service business. Access control supportShifts: Monday to Friday 9am – 2pm About You: Able to work well in a team – Can support others around you to ensure tasks are completed Can work well individually Able to follow instructions Previous experience within cleaning and/or working within a hospital setting Must be reliable Benefits package: Holiday pay Opportunity to work for a wide range of clients and venues Weekly pay Access to our bespoke app to manage your timetable, accept/decline shifts and request holiday etc. Access to BlueArrow app to receive available job notifications, accept/decline shifts, update your availability and request holidays Discount Schemes We look forward to welcoming you to the BlueArrow Team Please click to apply! Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people