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- Tasks: Provide essential admin support, manage travel bookings, and ensure smooth office operations.
- Company: Dynamic team in Glasgow City Centre focused on customer service.
- Benefits: Competitive pay, flexible hours, and a supportive work environment.
- Other info: Temporary role with potential for growth and development.
- Why this job: Join a vibrant team and gain valuable experience in a fast-paced setting.
- Qualifications: Strong organisational, communication, and digital skills required.
The predicted salary is between 30000 - 32000 £ per year.
Admin – Glasgow City Centre (JO-2510-68884) Glasgow, Scotland
Salary: GBP14.52 – GBP15.67 per annum
Temp role for around 3 months. Admin Assistant – Events and Facilities. Location – Glasgow City Centre. Pay £14.52 – £15.67. 37.5 hours per week. Monday to Friday.
One of our clients in Glasgow City Centre are looking for 2 x experienced administrators to join their team.
About the Role and about you… They are looking for a dynamic, self-motivated and customer-focused individual to join their team and help by providing a range of administrative support services to all their staff and visitors at their Glasgow office, both in person and remotely.
Working as part of a small but busy team, you will provide office support services to the required service level standard which include the following work streams: Reception, Mail Services, Conference Rooms Management (including catering requests, setting up rooms and clearing rooms), Travel Management, Health & Safety, Office & Building Services and dealing with general enquiries.
You will be responsible for the delivery of a range of facilities and administrative activities to all staff and visitors in delivering an efficient, customer-focused and flexible service to support the smooth running of the Glasgow office. A motivated and positive team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service.
Key tasks will include but will not be limited to:
- Travel Bookings – administer complex travel and accommodation requirements as required by using travel on-line booking systems, liaising with travellers and travel provider ensuring requests are dealt with accurately and efficiently.
- Meeting Room Booking Administration and Meeting Room Set-Up – using the room booking system, administer room booking requests, ensure rooms are set up/cleared accordingly to meeting user requirements, arrange/set up catering requirements and production of reports to various 3rd parties.
- Ensure smooth running of office services in line with procedures and procurement of supplies.
- Reception – provide full reception service, including handling telephone/visitor enquiries, meet/greet visitors in a professional manner and directing appropriately, and franking/mail distribution services.
- Office Security – follow safety and security policies and procedures. Retain records of access card issue/returns, ensuring accurate records are kept up to date. Issue as required staff identity badges.
If you have the skills that we are looking for and are available to start work asap, please submit your CV.
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Admin - Glasgow City Centre employer: Blue Arrow
Contact Detail:
Blue Arrow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin - Glasgow City Centre
✨Tip Number 1
Get your networking game on! Reach out to friends, family, or even former colleagues who might have connections in the admin world. A personal recommendation can really give you an edge.
✨Tip Number 2
Prepare for those interviews like a pro! Research the company and think about how your skills match their needs. Practise common interview questions so you can showcase your customer-focused attitude and organisational skills.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop a quick thank-you email to express your appreciation and reiterate your interest in the role. It shows you're keen and professional.
✨Tip Number 4
Apply through our website for the best chance! We make it easy for you to find roles that suit your skills. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Admin - Glasgow City Centre
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background fits with the admin role, so don’t be shy about showcasing your organisational and customer service skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this admin position. We love seeing enthusiasm, so let your personality come through while keeping it professional.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Blue Arrow
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key tasks like travel bookings and meeting room management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Customer Service Skills
Since this role is customer-focused, be ready to share examples of how you've provided excellent service in previous positions. Think about specific situations where you went above and beyond to help someone, as this will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle certain administrative tasks. Brush up on your organisational skills and think through scenarios like managing multiple meeting room bookings or dealing with unexpected visitor enquiries. Practising these will give you confidence.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and arrive on time. Being professional in your appearance and attitude will set a positive tone for the interview. Remember, you’re not just showcasing your skills but also your fit within their team culture.