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- Tasks: Join the Scheduling Team as a Contract Administrator, managing contracts and ensuring timely work completion.
- Company: Blue Arrow is dedicated to connecting talented individuals with great job opportunities.
- Benefits: Enjoy a competitive pay rate of £12.75 p/h and gain valuable experience in a supportive environment.
- Why this job: This role offers hands-on experience in contract management and a chance to develop essential skills.
- Qualifications: Ideal candidates should have strong communication skills and be proficient in Microsoft applications.
- Other info: Training on specific systems will be provided, making this a great learning opportunity.
Our client is currently recruiting for a Contract Administrator in Bellshill ML4.
Job role: Contract Administrator
Pay: 12.75 p/h (PAYE)
Hours: 0800 - 17.00
Start date: 09/06/2025
End date: 08/01/2026 (7 months temp)
Location: Bellshill ML4
General Overview: As Contract Administrator, you will be part of the Scheduling Team working exclusively on the Wheatley contract. You will work closely with Contract Managers and Supervisors to ensure all works are scheduled and dealt with in a timely manner in accordance with the contractual requirements, in order to meet KPIs.
Role Requirements:
- Excellent communication skills, including answering telephone calls, communicating with Engineers, Customers, suppliers and sub-contractors as and when required
- Assigning work to soft services providers to ensure all consumables, waste, window cleaning, Pest Control, contractual obligations are met fully
- Collating meter readings, chasing engineers for completion, and associated reporting
- Daily reactive reporting to the client
- Assigning subcontractor reactive work orders to the relevant subcontractor
- Ensuring Sub-contractor Planner is accurately maintained at all times
- Completion of the monthly client performance dashboard report
- Raising Purchase Orders and receipting invoices with meticulous attention to detail
- Problem solving - assisting with operational problems and finding a resolution through CAFM systems, Coupa, SAP, Magellan etc.
- Assisting the Account Manager with all aspects of the operation including but not limited to booking travel, organising meetings, completing Spreadsheets and writing performance reports
- Proficient IT skills; with the ability to use various computer packages proficiently, including SAP, Planon, Coupa, Word and Excel (Training on SAP/Planon & Coupa). Also accessing and updating Customers Portals
- Other administrative duties as required to support business needs
Qualifications or Required Experience:
- Prior experience of CAFM systems (SAP, Coupa - & Planon) desirable
- Computer literate with a good working knowledge of Microsoft applications including Excel and Outlook
- Demonstrate good team working ability with excellent communication skills
- Ability to work in a focused manner with the ability to prioritise workload and requests
- Excellent organisational skills; the ability to manage and organise heavy workloads, prioritising relevant business leads
If you meet the above criteria and feel this is the role for you, please apply online.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Contract Administrator employer: Blue Arrow Ltd. Virtual Hub
Contact Detail:
Blue Arrow Ltd. Virtual Hub Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator
✨Tip Number 1
Familiarise yourself with the specific CAFM systems mentioned in the job description, such as SAP, Coupa, and Planon. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills, especially in a team setting. Since you'll be working closely with Contract Managers and Engineers, being able to convey information clearly and effectively will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed heavy workloads or prioritised tasks in previous roles. This will help illustrate your ability to handle the demands of the Contract Administrator position.
✨Tip Number 4
Research the Wheatley contract and understand its key performance indicators (KPIs). Being knowledgeable about the specifics of the contract will demonstrate your genuine interest in the role and your commitment to meeting the company's objectives.
We think you need these skills to ace Contract Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Contract Administrator role. Focus on your communication skills, IT proficiency, and any experience with CAFM systems like SAP or Coupa.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job requirements. Mention your ability to manage workloads, problem-solving skills, and experience in scheduling or administrative roles. Show enthusiasm for the position and the company.
Highlight Relevant Experience: In your application, emphasise any previous roles where you managed contracts, scheduled work, or dealt with clients and subcontractors. Use specific examples to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Contract Administrator.
How to prepare for a job interview at Blue Arrow Ltd. Virtual Hub
✨Showcase Your Communication Skills
As a Contract Administrator, you'll need to communicate effectively with various stakeholders. During the interview, demonstrate your communication skills by providing clear and concise answers, and don't hesitate to ask questions to show your engagement.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in systems like SAP, Coupa, and Planon, make sure you mention any experience you have with these tools. If you're not familiar, do some research beforehand to understand their functionalities and how they relate to the job.
✨Highlight Your Organisational Skills
The ability to manage heavy workloads and prioritise tasks is crucial for this position. Prepare examples from your past experiences where you've successfully organised tasks or managed multiple responsibilities to showcase your organisational skills.
✨Prepare for Problem-Solving Scenarios
Problem-solving is a key aspect of the role. Be ready to discuss specific challenges you've faced in previous jobs and how you resolved them. This will demonstrate your critical thinking and ability to handle operational issues effectively.
