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- Tasks: Provide high-level PA support to senior management and coordinate meetings and reports.
- Company: Join a supportive team at Blue Arrow, a Disability Confident Employer.
- Benefits: Competitive hourly rate with potential for permanent position.
- Why this job: Gain valuable experience in a dynamic environment while supporting key decision-makers.
- Qualifications: Experience as a Personal or Executive Assistant is essential.
- Other info: Flexible working hours and opportunities for career growth.
The predicted salary is between 13 - 17 £ per hour.
8 weeks temp work (possibility of going permanent)
Location - Thornliebank
16.30 - 17.13 per hour
This role is to provide high‑level PA support to the Director and Heads of Service, ensuring smooth coordination of meetings, reports, correspondence and departmental processes. Maintain confidentiality, accuracy and professionalism at all times.
Key Responsibilities
- Coordinate senior management meetings: prepare agendas, papers, minutes and track actions.
- Manage diaries, inboxes and correspondence for the Director and Heads of Service, prioritising and drafting responses using initiative.
- Oversee preparation and submission of Council, Cabinet and committee reports, ensuring accuracy and compliance with templates.
- Gather and prepare briefing papers, service reports and information for key departmental meetings.
- Liaise with senior officers, Elected Members, Trade Unions and external partners on behalf of senior managers.
- Provide flexible administrative support across the department, including shared mailbox management.
- Maintain accurate electronic records and information systems.
- Arrange travel, transport and stationery orders as required.
- Support election-related administrative preparations.
- Handle sensitive information with discretion and sound judgement.
- Undertake other duties consistent with the scope of the role.
If you are an experienced Personal Assistant or Executive Assistant and available for work with immediate effect please submit your CV and I will be in touch.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Pa/Ea employer: Blue Arrow Ltd. Glasgow
Contact Detail:
Blue Arrow Ltd. Glasgow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pa/Ea
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a PA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Nail that interview prep! Research the company and the specific needs of the Director and Heads of Service. Prepare examples of how you've successfully managed similar tasks in the past, so you can show them you're the perfect fit.
✨Tip Number 3
Be proactive! If you get an interview, follow up with a thank-you email that highlights your enthusiasm for the role. This shows you're keen and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We make it super easy to find and apply for roles like this one. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Pa/Ea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant or Executive Assistant. Focus on relevant skills like diary management, meeting coordination, and handling sensitive information. We want to see how you can bring your unique flair to the role!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this temp role. Mention specific experiences that relate to the key responsibilities listed in the job description. Let us know how you can make a difference!
Showcase Your Professionalism: Since this role requires maintaining confidentiality and professionalism, ensure your application reflects that. Use a clear format, check for typos, and keep your tone professional yet approachable. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s quick and easy, and it helps us keep track of your application. Plus, we love seeing applications come in through our platform!
How to prepare for a job interview at Blue Arrow Ltd. Glasgow
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with coordinating meetings, managing diaries, and handling correspondence. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and maintain accuracy, especially when dealing with sensitive information. This will reassure them that you can handle the demands of the role.
✨Demonstrate Discretion and Professionalism
Since this role involves handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've had to manage sensitive data or situations, emphasising your sound judgement and professionalism at all times.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of reports you'll be preparing, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
