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- Tasks: Provide admin support, manage travel bookings, and ensure smooth office operations.
- Company: Dynamic team in Glasgow City Centre focused on customer service.
- Benefits: Competitive pay, flexible hours, and a supportive work environment.
- Other info: Opportunity for career growth and development in a collaborative atmosphere.
- Why this job: Join a vibrant team and gain valuable experience in a fast-paced setting.
- Qualifications: Strong organisational, communication, and digital skills required.
Job Description
Temp role for around 3 months
Admin Assistant – Events and Facilities
Location – Glasgow City Centre
Pay 14.52 – 15.67
37.5 hours per week
Monday to Friday
One of our clients in Glasgow City Centre are looking for 2 x experience administrators to join their team. Please have a read below for more info….
About the Role and about you…
They are looking for a dynamic, self-motivated and customer focused individual to join their team and help by providing a range of administrative support services to all their staff and visitors at their Glasgow office, both in person and remotely.
Working as part of a small but busy team, you will provide office support services to the required service level standard which include the following work streams: Reception, Mail Services, Conference Rooms Management (including catering requests, setting up rooms and clearing rooms), Travel Management, Health & Safety, Office & Building Services and dealing with general enquiries.
You will be responsible for the delivery of a range of facilities and administrative activities to all staff and visitors in delivering an efficient, customer-focused and flexible service to support the smooth running of the Glasgow office.
A motivated and positive team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service. You will also quickly develop a good understanding of policy, processes and knowledge across the organisation. This role will involve walking, moving and carrying for significant parts of the working day.
Key tasks will include but will not be limited to:
* Travel Bookings – administer complex travel and accommodation requirements as required by using travel on-line booking systems, liaising with travellers and travel provider ensuring requests are dealt with accurately and efficiently.
* Meeting Room Booking Administration and Meeting Room Set-Up – using the room booking system, administer room booking requests, ensure rooms are set up/cleared accordingly to meeting user requirements, arrange/set up catering requirements and production of reports to various 3rd parties.
* Ensure smooth running of office services in line with procedures and procurement of supplies.
* Reception – provide full reception service, including handling telephone/visitor enquiries, meet/greet visitors in a professional manner and directing appropriately, and franking/mail distribution services.
* Office Security – follow safety and security policies and procedures. Retain records of access card issue/returns, ensuring accurate records are kept up to date. Issue as required staff identity badges.
If you have the skills that we are looking for and are available to start work asap, please submit your CV and I will give you a call.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
Admin - Glasgow City Centre employer: Blue Arrow Ltd. Glasgow
Contact Detail:
Blue Arrow Ltd. Glasgow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin - Glasgow City Centre
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the office environment. First impressions matter, so look sharp and ready to impress!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Admin - Glasgow City Centre
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your admin experience, customer service skills, and any relevant software knowledge to catch our eye!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your dynamic personality can contribute to our team in Glasgow City Centre.
Show Off Your Organisational Skills: Since this role involves a lot of coordination, give examples in your application of how you've successfully managed multiple tasks or projects in the past. We love seeing those organisational skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s super easy and ensures your application gets to us quickly. Plus, we can’t wait to see what you bring to the table!
How to prepare for a job interview at Blue Arrow Ltd. Glasgow
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key tasks like travel bookings and meeting room management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Customer Service Skills
Since this role is all about providing a customer-focused service, be ready to share examples of how you've excelled in similar situations. Think about times when you went above and beyond for a customer or resolved a tricky issue.
✨Prepare for Practical Scenarios
Expect to be asked about how you would handle specific scenarios, such as managing multiple meeting room bookings or dealing with a difficult visitor. Practise your responses to these types of questions to show you can think on your feet.
✨Dress the Part and Be Professional
First impressions matter! Dress smartly and arrive on time. Being professional from the get-go sets a positive tone for the interview and shows that you take the opportunity seriously.