About Blu Wireless
Blu Wireless is a pioneering deep technology company and a global leader in advanced wireless connectivity. Our technology is helping to shape the future of connectivity across defence, rail and other critical infrastructure sectors, supporting industries as they enter a new era of modernisation and data connectivity needs. Having successfully demonstrated our technology through multiple highly successful proof-of-concept deployments, we are now entering an exciting phase of commercialisation. Operating within a fast-moving venture capital environment, Blu Wireless offers the opportunity to play a key role in the next stage of our journey.
The Opportunity
We are looking for an organised, proactive Office Administrator to keep our Bristol office running smoothly, provide PA support to our CEO and take on a range of administrative tasks across the business. It’s ideal for someone with previous admin/PA experience who enjoys variety and working with people, and is keen to learn and take on new projects. You’ll work closely with colleagues across the business and have the opportunity to get involved and put your own stamp on a range of tasks and be part of the team preparing the company for its future growth.
Key Responsibilities
- Be the first point of contact for the office, welcoming visitors, handling deliveries and taking calls.
- Manage office maintenance and supplies, liaising with building management, cleaners and security providers.
- Arrange colleagues’ travel and accommodation, and handle expenses.
- Help manage the CEO’s diary, scheduling and coordinating external and board meetings.
- Administer the purchasing process, including processing approved purchase orders and managing goods received, working closely with the finance team.
- Liaise with customers and couriers to arrange shipments and deliveries.
- Coordinate the Health & Safety meetings and committee, with outsourced support from our H&S advisors.
- Organise lunches for company meetings, events and team socials.
- Handle confidential and commercially sensitive information with discretion.
- Assist with other ad hoc tasks.
About You
We're looking for someone who is highly organised, detail-focused and enjoys getting involved in all aspects of office life.
Experience and Skills
- Previous experience in an office administration, PA or similar support role.
- Strong organisational and time-management skills, with the ability to juggle competing priorities.
- Excellent attention to detail and accuracy.
- Confident communicator, both written and verbal, at all levels including senior stakeholders.
- Good working knowledge of Microsoft 365 (Outlook, Word, Excel, Teams).
- Experience of purchase order processes or finance systems would be an advantage.
- Experience of diary management and supporting a senior leader is desirable but not essential.
Personal Attributes
- Friendly and approachable, someone who builds good relationships across the business.
- Keen to learn, curious and happy to take on new tasks as the role develops.
- Proactive self-starter who spots what needs doing and gets on with it.
- Discreet, dependable and trustworthy.
- Calm and adaptable in a fast-moving, evolving environment.
Package
- Competitive salary (pro rata for part-time) and company bonus scheme.
- Mainly based at our office in Bristol, due to the nature of the role involving welcoming visitors, answering calls and looking after the office, with some flexibility for hybrid working.
- Part-time or full-time hours, up to 5 days/37 hours per week.
- A host of benefits including private medical insurance and a health cash plan scheme for everyday expenses, plus numerous salary sacrifice schemes.
- Matched pension contributions up to 5% and life assurance as standard.
- Enhanced maternity, paternity and shared parental leave and pay policies.
Who are we?
Recognition and Respect
We recognise, respect, and choose to employ people with different perspectives and experiences, because we know that this makes us a stronger and better organisation. We are working hard to eliminate any barriers so that everyone has equal opportunity for advancement. It isn’t always easy, but we are striving to create an environment which accepts, respects, and harnesses the impact of different ideas, experiences and perspectives to deliver greater value.
Hybrid Working
We encourage our team to be physically present in our office at certain times of the week. This is because we value the improved collaborative working and learning opportunities that this allows. We are a team of experts, so debating and sharing knowledge is a central part of our working culture and community spirit. We also recognise the benefits that working remotely or from home can bring. As a business we have adapted, and we continue to respect that we have a diverse team. We value and benefit from having time together in the office, but we also understand that reducing our commute, being available to our families and having quiet times to concentrate are important too. Our hybrid working model offers our team the flexibility to suit all circumstances, all individuals and all preferences, where the role allows it.
Benefits
We offer a host of benefits to help make life easier to navigate so that you can focus on the things that matter. This includes medical insurance and a health cash plan scheme for everyday expenses, we will match your pension contributions up to 5% and we offer life assurance as standard. Our maternity, paternity and shared parental leave and pay policies are enhanced to support your family life, and we encourage you to take advantage of our numerous salary sacrifice schemes to help make life more affordable.
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