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For Companies At a Glance
- Tasks: Support senior leaders with calendar management, travel logistics, and document preparation.
- Company: Join Bloomberg, a leading financial news and information company committed to innovation and community impact.
- Benefits: Enjoy a collaborative work environment, flexible tasks, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that values creativity, collaboration, and making a difference.
- Qualifications: 5 years of admin experience, strong communication skills, and a bachelor's degree required.
- Other info: Experience in legal settings is a plus; we welcome diverse applicants eager to learn.
The predicted salary is between 36000 - 60000 £ per year.
Administrative Assistant – Legal, Compliance & Risk
Location
London
Business Area
Legal, Compliance, and Risk
Ref #
10044353
Description & Requirements
Bloomberg's Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex issues that come with being the world's leading financial news and information company. Our team is made up of talented and hardworking legal and compliance professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems. We are committed to a workplace where all of our employees can thrive regardless of background, and where everyone feels empowered to make an impact. We also recognize the importance of giving back to our communities as evidenced by our award-winning pro bono program!
What's the role?
We are seeking an Administrative Assistant to join the Administrative Support team in our Legal, Compliance, and Risk Department. This role will allow you to work in a highly collaborative environment, where you will support our senior leaders and contribute to their day-to-day administrative and operational management. In addition, our Administrative Support team works hand in hand with colleagues throughout the Department on varied initiatives to ensure that proper administrative coverage is in place at all times.
We'll trust you to:
– Provide calendar and time management support for senior leaders in the Department, including scheduling, resolving conflicts, and coordinating and prioritizing internal and external meetings
– Provide support for international and domestic travel, including logistics (e.g., air, ground, and rail transfers), accommodations, technology/connectivity, and expense reports when needed for senior leaders
– Assist with tasks in relation to document and database management (e.g., generating redlines, archiving documents in iManage or other document management software, working with Office Services on mailings, and preparing PowerPoint decks)
– Provide a wide variety of support to the team's daily operations (e.g., notetaking, printer management, and working with Facilities to address Department needs)
– Assist in the preparation and execution of Department meetings and other events (e.g., summits and strategic planning sessions)
– Develop and maintain strong relationships within the Department and throughout the Company, with senior executives and their administrative support teams, Facilities, Human Resources, Finance, and other internal stakeholders and teams
– Manage general inquiries, including directing requests to appropriate team members, responding to certain employee inquiries, and ensuring timely responses to urgent issues
-Provide a wide variety of project management, administrative and operational support for the Legal, Compliance, and Risk teams
– Participate in the creation, maintenance, and storage of legal and compliance documentation (e.g., database management, record keeping)
– Identify and implement improvements to current operations and workflows to enhance efficiency
– Prepare and arrange documents for signature
– Protect confidential and proprietary information of the firm and managers
– Perform ad hoc administrative and operational tasks to support the Department (e.g., creating PowerPoint presentations and managing logistics for global department meetings and other events)
You'll need to have:
– A minimum of 5 years* administrative experience providing exceptional support to multiple individuals and frequent interaction with C-level executives
– Outstanding interpersonal and communication skills
– Exceptional organization and time management skills
– Strong attention to detail
– Excellent judgment
– A positive, collaborative and at times assertive attitude
– The flexibility to meet the changing needs of the firm and current assigned team
– An approach to work that conveys reliability, responsibility and responsiveness
– The ability to effectively manage and coordinate simultaneous projects
– The ability to successfully prioritize and multi-task with sound judgment
– An energetic, motivated, proactive and customer service-oriented attitude
– Experience using both Macs and PCs and proficiency in Apple iOS; proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook and Visio
– A bachelor's degree
*Please note we use years of experience as a guide but we certainly will consider applications from all candidates who are able to demonstrate the skills necessary for the role.
We'd love to see:
– Experience working in a law firm or legal/compliance department/function
– A willingness to take on new tasks and develop new skills
Does this sound like you?
Apply if you think we're a good match. We'll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at:
Assistant Lawyer employer: Bloomberg
Contact Detail:
Bloomberg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Lawyer
✨Tip Number 1
Network with professionals in the legal and compliance field. Attend industry events or webinars to connect with individuals who work at Bloomberg or similar companies. This can give you insights into the company culture and potentially lead to referrals.
✨Tip Number 2
Familiarise yourself with Bloomberg's operations and values. Understanding their commitment to innovation and community involvement can help you tailor your conversations during interviews, showing that you align with their mission.
✨Tip Number 3
Prepare to discuss your experience in managing multiple projects and supporting senior executives. Be ready to provide specific examples of how you've successfully prioritised tasks and maintained organisation in a fast-paced environment.
✨Tip Number 4
Demonstrate your tech-savviness by being proficient in both Mac and PC systems, as well as Microsoft Office Suite. Consider brushing up on any specific software mentioned in the job description, like iManage, to show you're ready to hit the ground running.
We think you need these skills to ace Assistant Lawyer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, especially any roles where you supported senior executives. Emphasise skills like organisation, time management, and communication, as these are crucial for the Assistant Lawyer position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage multiple tasks and support high-level executives, as well as your proactive attitude and attention to detail.
Showcase Relevant Skills: When detailing your experience, focus on skills that align with the job description, such as document management, project coordination, and proficiency in Microsoft Office Suite. Use examples to illustrate how you've successfully handled similar responsibilities in the past.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key traits for this role.
How to prepare for a job interview at Bloomberg
✨Research the Company
Before your interview, take some time to research Bloomberg's Legal, Compliance, and Risk Department. Understand their values, recent initiatives, and how they support their employees. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Highlight Relevant Experience
Make sure to emphasise your administrative experience, especially any roles where you've supported senior leaders or worked in a legal or compliance environment. Be ready to discuss specific examples of how you've managed multiple tasks and prioritised effectively.
✨Demonstrate Strong Communication Skills
Since the role requires outstanding interpersonal skills, practice articulating your thoughts clearly and confidently. Prepare to discuss how you've successfully communicated with C-level executives and handled inquiries in previous positions.
✨Show Your Problem-Solving Ability
Be prepared to share examples of how you've identified and implemented improvements in past roles. This could include streamlining processes or enhancing efficiency. Demonstrating your proactive approach will resonate well with the interviewers.
