Accounts Payable Representative - Finance & Administration

Bloomberg delivers critical information in a world where information matters. We give influential decision-makers in business, finance, and government a competitive edge by connecting them to a dynamic network of news, people, and ideas. To do that, we need a constant flow of ideas, energy, and innovation—which is where you come in. At Bloomberg, you will have the opportunity to go above and beyond and to take risks. Be a part of an organisation that is entering new markets, launching new ventures, and pushing boundaries. Our ever-expanding array of technology, data, news, and media services fosters innovation and empowers clients, offering nearly limitless opportunities for career growth.

Location: London

Business Area: Accounting and Finance

Our Team: There are many responsibilities involved in running a business successfully, but maintaining strong control over Accounts Payable is among the most crucial. We are the team that ensures the company's payables are legitimate and accurate; we provide professional customer service to internal and external clients while consistently maintaining rigorous controls. In this role, you will work on various aspects of Accounts Payable processing within a dynamic and fast-paced environment.

Responsibilities:

• Invoice Ingestion: Scan and validate invoices received by email using OCR tools, resolve errors, and escalate technology issues as required within SLAs. Understand all ingestion channel workflows, their specifics, and opportunities, including the underlying technology architecture.
• High-Volume Processing: Process large volumes of invoices in multiple languages, ensuring discrepancies are resolved or escalated in a timely manner.
• Invoice Compliance: Review and validate invoices to meet global standards and local government regulations, addressing tax discrepancies and coordinating with vendors for necessary revisions before processing.
• Government Compliance: Support e-invoicing adoption and ensure adherence to local tax and regulatory requirements, liaising with bookkeepers when necessary.
• Withholding Tax Management: Work with Indirect Tax teams to identify and code invoices subject to withholding tax and assist with return preparation when required.
• Global Standards: Comply with global invoicing requirements, flagging discrepancies and reducing risk/fraud exposure.
• Classification Accuracy: Apply correct coding for general ledger accounts and cost centres, meeting specific business unit requirements. Actively learn business unit needs to ensure proper coding classifications.
• Account Reconciliation: Reconcile vendor accounts, analyse discrepancies, and resolve issues with vendors and business users.
• Purchase Ledger Management: Maintain and update the Purchase Ledger in line with departmental SLAs and policies.
• Month-End Closing: Support activities to meet internal SLAs, ensuring all invoices are reviewed and actioned prior to closing.
• Automation & Efficiency: Embrace technology to enhance automation, optimise workflows, and improve the Source-to-Pay process.
• Query Resolution: Handle vendor and internal enquiries promptly through the internal ticketing system, including addressing payment issues, reversals, and approvals.
• Workflow Optimisation: Streamline processes for invoice processing, purchase order matching, and approval workflows.
• Professional Collaboration: Maintain professionalism in interactions with Accounts Payable, Source-to-Pay, Technology teams, and other stakeholders.
• Team Engagement: Participate in team meetings and training, applying Accounts Payable concepts to daily tasks.
• Self-Service Advocacy: Actively encourage and reinforce the use of self-service options for our internal and external stakeholders.
• Issue Analysis: Perform root-cause analysis and effectively deliver solutions to stakeholders, vendors, and management.
• Ad-Hoc Projects: Meet deadlines for accounting tasks, specific projects, and month/year-end activities.

Qualifications:

• A Bachelor’s degree in accounting, finance, or a related field, or equivalent experience.
• Proven invoice processing knowledge.
• A minimum of 3 years of previous work experience within Accounts Payable.
• Excellent time management and organisational skills.
• Excellent verbal and written communication skills.
• The ability to cooperate and collaborate effectively with colleagues.
• Thorough attention to detail, performing all work with high levels of accuracy.
• Experience with an ERP (SAP preferred).
• Knowledge of basic financial and accounting terminology.

Please note: we use years of experience as a guide, but we will certainly consider applications from all candidates who can demonstrate the skills necessary for the role.

We’d love to see:

• Fluency in a second language.
• Experience with EDI or other automated invoice ingestion/processing channels (e.g., Ariba, ERS, PO Plan).
• Experience collaborating on enterprise-wide initiatives.
• Experience working within a Procure-to-Pay department.
• Knowledge of the Agile Scrum framework.

Does this sound like you? Apply if you think we’re a good match. We’ll get in touch to let you know what the next steps are.

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