Personal Assistant - 12 Month FTC in London

Overview

Blick Rothenberg is a leading tax, accountancy and business advisory firm founded on personal integrity and technical expertise. Our teams work seamlessly to provide advice throughout the life cycle of our clients. Our partner-led approach ensures that our clients receive an excellent service from a team of high-quality people who combine technical expertise with personal integrity. We want success for our people, our clients and for our business.

Responsibilities

• Organising and preparing meetings including liaising with attendees, room/venue booking, catering, related diary management, note taking, preparing minutes and managing actions arising from meetings.
• Proactively prompting both those you support and their wider team about upcoming meetings and pre-empting and arranging needs for meetings – e.g. travel itineraries, attendee lists, reports, files, pre-meets, pre-reading etc.
• For those assigned to named Partners, providing full diary management, being always aware of partner movements and being proactive to ensure smooth planning.
• Organising complex travel arrangements (both domestic and international).
• Monitoring and managing partner emails and other communications, preparing and sending responses as appropriate. Delegating inbound work as required in Partners' absence.
• Proactively assisting Partners and their teams with administrative tasks, e.g., billing reviews, client engagement procedures, timesheets and expenses by ensuring these are completed by the Business Administrator team.
• Generating reports (e.g. work in progress) and producing fee notes from company systems.
• Managing ad hoc projects.
• Audio and copy typing of correspondence such as emails, short letters, standard letters and/or complex/lengthy reports and proposals using the company's templates and corporate style.
• Producing PowerPoint presentations following corporate styles.
• Cover reception on a rota and on an ad-hoc basis, welcoming external visitors professionally.

Essential Skills

• Confidentiality and discretion; strong attention to detail; ability to prioritise themselves and others effectively; and the ability to delegate, role model and coach less experienced team members.

Note from the Hiring Manager

"You will be joining a forward-thinking, progressive team with a supportive and friendly atmosphere. The role provides an exciting opportunity for an enthusiastic and keen to learn person to become involved in a diverse and interesting Business Support role. Excellent on-the-job training will be provided, together with the opportunity to advance your career within a dynamic business."

About Blick Rothenberg

Blick Rothenberg is part of Azets, a larger family of accountancy and business advisory firms operating across the UK, Nordics and USA. Azets employs over 6,500 people and continues to grow, enabling Blick Rothenberg to deliver high-quality, partner-led service with greater resource.

What we offer

• Hybrid working (BRighter working) enabling flexible locations and patterns
• Flexible working options and hours
• Comprehensive benefits including pension, health and wellbeing programs

Our Benefits at a Glance

• Pension – Looking after your future self when it's time to step back and relax.
• 25 days annual leave + bank holidays
• Life assurance, free mortgage advice, financial coaching
• Private medical insurance, 24/7 GP access, mental health support, eye care, flu vaccinations
• Employee discount platform, holiday trading, cycle-to-work scheme, home & tech purchase scheme, electric vehicle leasing, season ticket loan
• Critical illness cover, travel insurance, dental insurance, health assessments
• Charitable donations via payroll