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- Tasks: Support operations with admin tasks, marketing materials, and supplier coordination.
- Company: Join a dynamic insurance company focused on teamwork and innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Perfect for those looking to kickstart their career in a fast-paced industry.
- Qualifications: Experience in administration, strong MS Office skills, and a proactive attitude.
- Other info: Great opportunity for growth and learning in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
Support the Operations function in the administration and maintenance of relevant tasks, including ad hoc cover for reception when required. Assist with facilities management, acting as a point of contact for relevant suppliers and third parties. Coordinate exercises and materials for marketing purposes and collate ESG reporting information when scheduled. Produce and maintain internal and external reports and presentations on behalf of Senior Management.
Key tasks:
- Administrative Support
- Prepare and maintain corporate presentations and reports.
- Collate regularly scheduled ESG materials and reporting.
- Suppliers and Third Parties
- Act as point of contact for all facilities suppliers.
- Manage the invoicing process for facilities suppliers.
- Facilitate the coordination and updating of new and existing supplier contracts.
- Manage office supplies.
- Marketing
- Coordinate with the business relevant marketing materials and communications for internal and external purposes.
- Manage corporately branded merchandise.
- Contribute to Operations content creation for the company Intranet site.
Proven experience of working within an insurance company or syndicate performing administration tasks (ideally 12 months plus). Must be proficient in Excel, Outlook and PowerPoint.
Key personal skills:
- Strong organisational and time management skills.
- Good written and verbal communication.
- High attention to detail and accuracy.
- Proactive and adaptable.
- High proficiency in MS Office (Excel, Outlook and PowerPoint).
- A team player with developing relationship skills.
Operations Assistant employer: Blenheim
Contact Detail:
Blenheim Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Networking is key! Reach out to people in the industry, especially those who work in operations or have connections in insurance. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel and PowerPoint skills. We all know how important these tools are for an Operations Assistant, so be ready to showcase your proficiency with some practical examples.
✨Tip Number 3
When you get an interview, don’t just talk about your experience—show your enthusiasm for the role! Mention specific tasks from the job description, like managing supplier contracts or coordinating marketing materials, to demonstrate your fit.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administration and facilities management. We want to see how your skills align with the Operations Assistant role, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific tasks from the job description that excite you and how your background makes you a great match.
Show Off Your Tech Skills: Since proficiency in MS Office is key, make sure to mention your experience with Excel, Outlook, and PowerPoint. If you’ve created reports or presentations before, give us the details – we love seeing those skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Blenheim
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of an Operations Assistant. Familiarise yourself with tasks like managing supplier contracts and coordinating marketing materials. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Tech Skills
Since proficiency in Excel, Outlook, and PowerPoint is crucial for this role, be prepared to discuss your experience with these tools. Bring examples of reports or presentations you've created, and if possible, practice a few Excel functions beforehand to showcase your skills during the interview.
✨Highlight Your Organisational Skills
The job requires strong organisational and time management skills, so think of specific examples where you've successfully managed multiple tasks or projects. Be ready to explain how you prioritised your workload and ensured accuracy in your work—this will really impress the interviewers.
✨Be Proactive and Adaptable
Demonstrate your proactive nature by sharing instances where you took the initiative to solve a problem or improve a process. Also, be prepared to discuss how you've adapted to changes in previous roles, as flexibility is key in operations support.
