At a Glance
- Tasks: Lead the Admin Department and support the Managing Director with key tasks.
- Company: Join a growing marketing business with a supportive team culture.
- Benefits: Attractive salary, free meals, and a bonus scheme after probation.
- Other info: Enjoy a friendly office environment with opportunities for personal growth.
- Why this job: Make a real impact in a trusted role at the heart of the business.
- Qualifications: Strong organisational skills and experience in administration.
Location: Swansea
Contract: Full-time, permanent
Working pattern: Office based (5 days per week)
Salary: Attractive, £35k to £45k commensurate with experience
About the role
We’re looking for a senior, hands-on Admin Lead to join our leadership team and support the smooth running of our business. This role combines ownership of the Admin Department, including admin and sales administration with being a trusted Executive Assistant support to the Managing Director. You’ll sit on the Leadership Team and take responsibility for how the business is supported day to day - from admin and sales administration, to documentation, compliance, and ways of working. You’ll also work closely with the Managing Director, taking delegated work off their plate and seeing it through to completion. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and follow-through, and wants to play a meaningful role in helping a well-run company continue to grow.
Key responsibilities
- Provide Executive Assistant support to the Managing Director, managing priorities, follow-up, meetings, and day-to-day organisation
- Take ownership of tasks and actions delegated by the MD and progress them to completion
- Lead the Admin function, including chairing regular team meetings
- Support and develop the Client Support / Sales Administration function via a Team Lead
- Own internal documentation, policies, facilities coordination, and HR/recruitment administration support
- Own and champion EOS (Entrepreneurial Operating System) and ways of working
- Maintain the Company Manual and coordinate process documentation with department leads
- Own the administrative implementation and maintenance of compliance areas such as GDPR, working with external partners
- Coordinate CSR, environmental, and tender-related documentation (admin/compliance elements only)
- Identify and implement process and efficiency improvements
This role will suit you if you:
- Are highly organised, practical, and dependable, with strong time management skills and a track record of meeting deadlines
- Are a caring, thoughtful person who builds trust and handles confidential information with discretion
- Have high standards of personal integrity and professionalism
- Are logical, IT-savvy, and comfortable working with systems, spreadsheets, and data
- Enjoy developing clear systems, processes, and ways of working
- Take pride in getting the detail right and following things through
- Are comfortable being given responsibility and working from a brief
- Don’t mind turning your hand to both senior and everyday tasks
- Value clarity, structure, and accountability
- Prefer being office-based and part of a close-knit team
About us
Blank is a well-established and growing marketing business with a team of 25 people, based in modern smart offices in Swansea. We work to strong core values of Caring, Motivated, and Genuine and believe in creating an environment where people are trusted, valued and given real responsibility.
What we offer:
- A genuinely friendly, supportive working environment
- Real responsibility and influence within a well-run business
- Modern offices with easy free parking in Fforest-Fach, Swansea
- Free hot breakfast or lunch every Friday
- Discretionary company bonus scheme (after probation)
In short
If you’re looking for a senior, trusted role where you can take ownership, stay close to the heart of a business, and genuinely make a difference day to day, we’d love to hear from you.
Admin Lead & Executive Assistant to the Managing Director in Swansea employer: Blank UK
Blank is an excellent employer that fosters a genuinely friendly and supportive work environment, where employees are trusted and valued. Located in modern offices in Swansea, the company offers real responsibility and influence within a well-run business, alongside benefits such as free meals on Fridays and a discretionary bonus scheme. With a strong emphasis on employee growth and a culture rooted in caring, motivation, and genuineness, Blank provides a meaningful opportunity for those looking to make a difference in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Lead & Executive Assistant to the Managing Director in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Admin Lead role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, especially around caring and motivation. This will help you show how you fit right into their team!
✨Tip Number 3
Practice your responses to common interview questions. Focus on your organisational skills and how you've successfully managed tasks in the past. We want to hear about your follow-through and attention to detail!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our close-knit team.
We think you need these skills to ace Admin Lead & Executive Assistant to the Managing Director in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Admin Lead role. Highlight your organisational skills, attention to detail, and any relevant experience in supporting senior management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've successfully managed tasks similar to those listed in the job description.
Showcase Your IT Savvy:Since the role requires comfort with systems and data, mention any relevant software or tools you’ve used. This will show us you’re ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Blank UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Lead & Executive Assistant role. Familiarise yourself with the key tasks mentioned in the job description, such as managing priorities for the Managing Director and leading the Admin function. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, as this will highlight your suitability for the position.
✨Demonstrate Discretion and Integrity
As an Executive Assistant, you'll be handling confidential information. Be prepared to discuss situations where you've had to maintain discretion and integrity in your previous roles. This will reassure the interviewers that you can be trusted with sensitive information and that you align with their core values.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the company and the role. Inquire about the current challenges the Admin Department faces or how they envision the role evolving. This not only demonstrates your enthusiasm but also gives you valuable insights into the company culture and expectations.
