At a Glance
- Tasks: Lead the Admin Department and support the Managing Director in daily operations.
- Company: Join a growing marketing business with a supportive team culture.
- Benefits: Attractive salary, free meals, and a bonus scheme after probation.
- Other info: Enjoy a friendly office environment with opportunities for personal growth.
- Why this job: Make a real impact while being at the heart of a thriving business.
- Qualifications: Strong organisational skills and experience in administration.
Location: Swansea
Contract: Full-time, permanent
Working pattern: Office based (5 days per week)
Salary: Attractive, £35k to £45k commensurate with experience
About the role
We’re looking for a senior, hands-on Admin Lead to join our leadership team and support the smooth running of our business. This role combines ownership of the Admin Department, including admin and sales administration with being a trusted Executive Assistant support to the Managing Director. You’ll sit on the Leadership Team and take responsibility for how the business is supported day to day - from admin and sales administration, to documentation, compliance, and ways of working. You’ll also work closely with the Managing Director, taking delegated work off their plate and seeing it through to completion. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and follow-through, and wants to play a meaningful role in helping a well-run company continue to grow.
Key responsibilities
- Provide Executive Assistant support to the Managing Director, managing priorities, follow-up, meetings, and day-to-day organisation
- Take ownership of tasks and actions delegated by the MD and progress them to completion
- Lead the Admin function, including chairing regular team meetings
- Support and develop the Client Support / Sales Administration function via a Team Lead
- Own internal documentation, policies, facilities coordination, and HR/recruitment administration support
- Own and champion EOS (Entrepreneurial Operating System) and ways of working
- Maintain the Company Manual and coordinate process documentation with department leads
- Own the administrative implementation and maintenance of compliance areas such as GDPR, working with external partners
- Coordinate CSR, environmental, and tender-related documentation (admin/compliance elements only)
- Identify and implement process and efficiency improvements
This role will suit you if you:
- Are highly organised, practical, and dependable, with strong time management skills and a track record of meeting deadlines
- Are a caring, thoughtful person who builds trust and handles confidential information with discretion
- Have high standards of personal integrity and professionalism
- Are logical, IT-savvy, and comfortable working with systems, spreadsheets, and data
- Enjoy developing clear systems, processes, and ways of working
- Take pride in getting the detail right and following things through
- Are comfortable being given responsibility and working from a brief
- Don’t mind turning your hand to both senior and everyday tasks
- Value clarity, structure, and accountability
- Prefer being office-based and part of a close-knit team
About us
Blank is a well-established and growing marketing business with a team of 25 people, based in modern smart offices in Swansea. We work to strong core values of Caring, Motivated, and Genuine and believe in creating an environment where people are trusted, valued and given real responsibility.
What we offer:
- A genuinely friendly, supportive working environment
- Real responsibility and influence within a well-run business
- Modern offices with easy free parking in Fforest-Fach, Swansea
- Free hot breakfast or lunch every Friday
- Discretionary company bonus scheme (after probation)
In short
If you’re looking for a senior, trusted role where you can take ownership, stay close to the heart of a business, and genuinely make a difference day to day, we’d love to hear from you.
Admin Lead & Executive Assistant to the Managing Director employer: Blank UK
At Blank, we pride ourselves on being an excellent employer, offering a supportive and friendly work environment in our modern Swansea offices. With a focus on employee growth and real responsibility, we empower our team members to influence the business while enjoying benefits like free meals and a discretionary bonus scheme. Join us to be part of a close-knit team that values integrity, motivation, and genuine care for one another.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Lead & Executive Assistant to the Managing Director
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Admin Lead role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research the company and its values, especially since they emphasise caring and motivation. Think about how your skills align with their needs and be ready to share specific examples.
✨Tip Number 3
Show off your organisational skills! During interviews, highlight your experience in managing priorities and follow-ups. Bring along a portfolio of your past work or processes you've implemented to demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our team at Blank.
We think you need these skills to ace Admin Lead & Executive Assistant to the Managing Director
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, make sure to read through the job description thoroughly. It’ll give you a clear idea of what we’re looking for and help you tailor your application to highlight your relevant skills and experiences.
Showcase Your Organisational Skills:Since this role is all about organisation and follow-through, don’t shy away from sharing examples of how you've successfully managed tasks or projects in the past. We want to see your ability to keep things running smoothly!
Be Genuine and Personal:We value authenticity, so let your personality shine through in your application. Share why you’re excited about this role and how you align with our core values of Caring, Motivated, and Genuine.
Apply Through Our Website:Once you’ve polished your application, head over to our website to submit it. This ensures that your application goes directly to us, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Blank UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you articulate why you're the perfect fit for the Admin Lead & Executive Assistant role.
✨Showcase Your Organisational Skills
As this role requires strong organisational abilities, prepare examples that demonstrate your time management and prioritisation skills. Be ready to discuss how you've successfully managed multiple tasks or projects in the past, especially in a leadership context.
✨Prepare Questions for the Managing Director
Interviews are a two-way street! Prepare thoughtful questions to ask the Managing Director about their vision for the company and how the Admin function supports that. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
✨Emphasise Your Discretion and Integrity
Given the sensitive nature of the role, be prepared to discuss how you handle confidential information. Share specific instances where you've demonstrated integrity and trustworthiness, as these qualities are crucial for an Executive Assistant position.
