At a Glance
- Tasks: Lead the Admin Department and support the Managing Director with key responsibilities.
- Company: Join a growing marketing business with a supportive and friendly culture.
- Benefits: Attractive salary, free meals on Fridays, and a discretionary bonus scheme.
- Other info: Modern offices in Swansea with easy parking and excellent career growth opportunities.
- Why this job: Make a real impact in a senior role while being part of a close-knit team.
- Qualifications: Strong organisational skills, discretion, and experience in admin or executive support.
The predicted salary is between 35000 - 45000 £ per year.
Location: Swansea
Contract: Full-time, permanent
Working pattern: Office based (5 days per week)
Salary: Attractive, commensurate with experience £35,000 to £45,000
Leadership Team: Yes
About the role
We’re looking for a senior, hands-on Admin Lead to join our leadership team and support the smooth running of our business. This role combines ownership of the Admin Department, including admin and sales administration with being a trusted Executive Assistant support to the Managing Director. You’ll sit on the Leadership Team and take responsibility for how the business is supported day to day - from admin and sales administration, to documentation, compliance, and ways of working. You’ll also work closely with the Managing Director, taking delegated work off their plate and seeing it through to completion. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and follow-through, and wants to play a meaningful role in helping a well-run company continue to grow.
Key responsibilities
- Provide Executive Assistant support to the Managing Director, managing priorities, follow-up, meetings, and day-to-day organisation
- Take ownership of tasks and actions delegated by the MD and progress them to completion
- Lead the Admin function, including chairing regular team meetings
- Support and develop the Client Support / Sales Administration function via a Team Lead
- Own internal documentation, policies, facilities coordination, and HR/recruitment administration support
- Own and champion EOS (Entrepreneurial Operating System) and ways of working
- Maintain the Company Manual and coordinate process documentation with department leads
- Own the administrative implementation and maintenance of compliance areas such as GDPR, working with external partners
- Coordinate CSR, environmental, and tender-related documentation (admin/compliance elements only)
- Identify and implement process and efficiency improvements
This role will suit you if you:
- Are highly organised, practical, and dependable, with strong time management skills and a track record of meeting deadlines
- Are a caring, thoughtful person who builds trust and handles confidential information with discretion
- Have high standards of personal integrity and professionalism
- Are logical, IT-savvy, and comfortable working with systems, spreadsheets, and data
- Enjoy developing clear systems, processes, and ways of working
- Take pride in getting the detail right and following things through
- Are comfortable being given responsibility and working from a brief
- Don’t mind turning your hand to both senior and everyday tasks
- Value clarity, structure, and accountability
- Prefer being office-based and part of a close-knit team
About us
Blank is a well-established and growing marketing business with a team of 25 people, based in modern smart offices in Swansea. We work to strong core values of Caring, Motivated, and Genuine and believe in creating an environment where people are trusted, valued and given real responsibility.
What we offer:
- A generous salary, dependent on experience
- A genuinely friendly, supportive working environment
- Real responsibility and influence within a well-run business
- Modern offices with easy free parking in Fforest-Fach, Swansea
- Free hot breakfast or lunch every Friday
- Discretionary company bonus scheme (after probation)
In short
If you’re looking for a senior, trusted role where you can take ownership, stay close to the heart of a business, and genuinely make a difference day to day, we’d love to hear from you.
Admin Lead & Executive Assistant to the Managing Director in Swansea employer: Blank Group Ltd
At Blank, we pride ourselves on being an excellent employer, offering a supportive and friendly work environment in our modern Swansea offices. With a focus on employee growth and real responsibility, we empower our team members to take ownership of their roles while enjoying benefits like a competitive salary, free meals, and a discretionary bonus scheme. Join us to be part of a close-knit team that values integrity, motivation, and genuine care for one another.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Lead & Executive Assistant to the Managing Director in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for roles like Admin Lead & Executive Assistant. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values, especially around caring and motivation. This will help you show how you fit right into their team and can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. Focus on your organisational skills and how you've successfully managed tasks in the past. We want to see that you can take ownership and follow through!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our close-knit team in Swansea.
We think you need these skills to ace Admin Lead & Executive Assistant to the Managing Director in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Admin Lead role. Highlight your organisational skills, attention to detail, and any relevant leadership experience to show us you’re the right fit.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our values of Caring, Motivated, and Genuine. Be personal and let your personality come through!
Showcase Your Achievements:When detailing your past roles, focus on specific achievements that demonstrate your ability to manage tasks and lead teams effectively. Numbers and examples can really make your application stand out to us.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Blank Group Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your skills align with them. This will help you articulate why you're the perfect fit for the Admin Lead & Executive Assistant role.
✨Showcase Your Organisational Skills
As this role requires strong organisational abilities, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight any systems or processes you've implemented that improved efficiency, as this will resonate well with the leadership team.
✨Demonstrate Discretion and Integrity
Given the nature of the role, it's crucial to convey your ability to handle confidential information with care. Share experiences where you've maintained discretion and professionalism, especially when dealing with sensitive matters, to build trust with the interviewers.
✨Ask Insightful Questions
Prepare thoughtful questions to ask during the interview. Inquire about the company's culture, the expectations for the Admin function, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
