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For Companies At a Glance
- Tasks: Lead admin functions and support the Managing Director in a dynamic office environment.
- Company: Join a caring and motivated marketing business with a close-knit team.
- Benefits: Enjoy free meals, a bonus scheme, and a supportive workplace culture.
- Why this job: Make a real impact while being at the heart of a growing business.
- Qualifications: Strong organisational skills and experience in admin or executive support.
- Other info: Modern offices in Swansea with easy parking and a friendly atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
Working pattern: Office based (5 days per week)
Salary: Attractive, commensurate with experience
Leadership Team: Yes
About the role
We’re looking for a senior, hands-on Admin Lead to join our leadership team and support the smooth running of our business. This role combines ownership of Business Services, including admin and sales administration with being a trusted Executive Assistant support to the Managing Director. You’ll sit on the Leadership Team and take responsibility for how the business is supported day to day - from admin and sales administration, to documentation, compliance, and ways of working. You’ll also work closely with the Managing Director, taking delegated work off their plate and seeing it through to completion. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and follow-through, and wants to play a meaningful role in helping a well-run company continue to grow.
Key responsibilities
- Provide Executive Assistant support to the Managing Director, managing priorities, follow-up, meetings, and day-to-day organisation
- Take ownership of tasks and actions delegated by the MD and progress them to completion
- Lead the Business Services / Admin function, including chairing regular team meetings
- Support and develop the Client Support / Sales Administration function via a Team Lead
- Own internal documentation, policies, facilities coordination, and HR/recruitment administration support
- Own and champion EOS (Entrepreneurial Operating System) and ways of working
- Maintain the Company Manual and coordinate process documentation with department leads
- Own the administrative implementation and maintenance of compliance areas such as GDPR, working with external partners
- Coordinate CSR, environmental, and tender-related documentation (admin/compliance elements only)
- Identify and implement process and efficiency improvements
This role will suit you if you:
- Are highly organised, practical, and dependable, with strong time management skills and a track record of meeting deadlines
- Are a caring, thoughtful person who builds trust and handles confidential information with discretion
- Have high standards of personal integrity and professionalism
- Are logical, IT-savvy, and comfortable working with systems, spreadsheets, and data
- Enjoy developing clear systems, processes, and ways of working
- Take pride in getting the detail right and following things through
- Are comfortable being given responsibility and working from a brief
- Don’t mind turning your hand to both senior and everyday tasks
- Value clarity, structure, and accountability
- Prefer being office-based and part of a close-knit team
About us
Blank is a well-established and growing marketing business with a team of 25 people, based in modern smart offices in Swansea. We work to strong core values of Caring, Motivated, and Genuine and believe in creating an environment where people are trusted, valued and given real responsibility.
What we offer:
- A genuinely friendly, supportive working environment
- Real responsibility and influence within a well-run business
- Modern offices with easy free parking in Fforest-Fach, Swansea
- Free hot breakfast or lunch every Friday
- Discretionary company bonus scheme (after probation)
In short
If you’re looking for a senior, trusted role where you can take ownership, stay close to the heart of a business, and genuinely make a difference day to day, we’d love to hear from you.
Admin Lead in Swansea employer: Blank Group Ltd
Contact Detail:
Blank Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Lead in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Admin Lead role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values, especially if they align with caring, motivated, and genuine. This will help you show that you're not just a fit for the role, but for the team too!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and follow-through. We want to hear how you've tackled challenges in the past and how you can bring that experience to our leadership team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our close-knit team.
We think you need these skills to ace Admin Lead in Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Admin Lead role. Highlight your organisational skills, leadership experience, and any relevant admin or sales support roles you've held. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed tasks similar to those listed in the job description. We love seeing your personality come through!
Showcase Your Attention to Detail: As an Admin Lead, attention to detail is key. Make sure your application is free from typos and errors. A well-organised application shows us that you take pride in your work and understand the importance of clarity and structure.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture and values!
How to prepare for a job interview at Blank Group Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admin Lead role. Familiarise yourself with the key responsibilities like supporting the Managing Director and leading the Business Services function. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples that demonstrate your time management and follow-through skills. Think of specific instances where you successfully managed multiple tasks or improved processes in previous roles.
✨Be Ready to Discuss Team Dynamics
As you'll be part of the leadership team, be prepared to talk about your experience in leading teams and chairing meetings. Highlight how you've fostered collaboration and communication in past positions, as this will resonate well with their emphasis on a close-knit team.
✨Emphasise Your Discretion and Integrity
Given the confidential nature of the role, it's crucial to convey your ability to handle sensitive information with care. Share examples that illustrate your professionalism and integrity, ensuring they see you as a trustworthy candidate for this senior position.