At a Glance
- Tasks: Coordinate and execute exciting events that showcase OpenAI products across EMEA.
- Company: Join a leading tech company at the forefront of innovation.
- Benefits: Gain valuable experience, network with industry leaders, and enjoy a dynamic work environment.
- Other info: Fast-paced role with opportunities for growth and creativity.
- Why this job: Make a real impact by shaping memorable experiences for audiences and partners.
- Qualifications: 2-5 years in event coordination with strong project management skills.
The predicted salary is between 40500 - 49500 £ per year.
About the Role
You’ll be responsible for supporting the EMEA event manager with the planning and execution of external-facing events that drive awareness, partnerships, and adoption of OpenAI products (e.g. conferences, developer events, customer activations, launches).
Responsibilities
- Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)
- Support end-to-end event execution from planning through post-event wrap
- Manage run-of-show, timelines, and production schedules
- Handle venue sourcing, contracts, catering, AV, fabrication, and staffing
- Coordinate with agencies and production partners
- Track budgets, POs, and invoices
- Cross-functional coordination
- Manage registration, guest comms, and on-site check-in
- Ensure a high-quality, premium experience aligned with brand
- Support VIP / executive hosting where needed
- Be on the ground to run logistics and troubleshoot issues in real time
- Coordinate staff, speakers, and vendors during live events
- Track event performance metrics (attendance, pipeline, engagement)
- Support post-event reporting and insights
Requirements
- 2–5+ years in events, field marketing, or experiential marketing
- Experience with external / customer-facing events (not just internal)
- Strong project management and attention to detail
- Comfortable working in fast-paced, ambiguous environments
- Vendor and agency management experience
- Ability to travel and support onsite execution
Why this role matters
This is a unique opportunity to shape how OpenAI’s audiences experience its brand across EMEA, ensuring every touchpoint reflects precision, warmth, and innovation.
Event Coordinator (FTC, 6 months) employer: Blackhornvc
OpenAI is an exceptional employer, offering a dynamic work environment in the heart of London where creativity and innovation thrive. Employees benefit from a collaborative culture that encourages professional growth through hands-on experience with cutting-edge technology in live events production. With opportunities for travel and engagement across EMEA, team members can expand their skills while contributing to impactful projects that shape the future of technology.
