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- Tasks: Manage subcontract development and administration for projects, ensuring compliance and effective communication.
- Company: Join a dynamic team in Glasgow's city centre, thriving in a hybrid work environment.
- Benefits: Enjoy flexible working options and a supportive office culture with opportunities for growth.
- Why this job: Perfect for detail-oriented individuals looking to make an impact in a collaborative setting.
- Qualifications: A degree in relevant fields is preferred, but experience can substitute; strong admin skills are essential.
- Other info: Ideal for those passionate about construction and eager to develop their career in procurement.
The predicted salary is between 30000 - 42000 £ per year.
Job Summary
Responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group.
May be responsible for administering Subcontracts Field Management process.
Key Responsibilities
General:
- Assigned mildly complex subcontracts.
- Files appropriate record documents and follows filing rules.
- Proficient in the basic functions of applicable software.
Subcontract Development Responsibilities (if assigned):
- Prepares subcontract related bid documents and bidders list.
- Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed.
- Manages the bid evaluation process through the distribution of proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation. Makes recommendations for selected bidder(s) and for award.
- Schedules, coordinates and manages the negotiation process with oversight. Begins to resolve simple and mildly complex commercial terms and conditions exceptions.
- Coordinates the award and contract conforming process.
- Ensures subcontractor compliance with Prequalification requirements
Subcontract Administration Responsibilities (if assigned):
- Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts
- Draft/log formal correspondence for assigned subcontracts
- Perform Change Management duties for assigned subcontracts
- Review and process invoices
- Closeout assigned subcontracts
Management Responsibilities
Individual Contributor
Preferred Qualifications
High school diploma preferred. BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree. Two (2) years of relevant industry experience preferred.
Preferred skills:
- Analytical / organizational skills
- Strong communications skills, both written and oral
- General computer skills, Microsoft suite
- Initiative, self starter, highly motivated
- Attention to detail
- Interpersonal skills
- Mathematical skills
- Problem solving skills
- Knowledge of construction disciplines, construction means & methods and construction equipment
- Knowledge of commercial terms and conditions
- Knowledge of Company’s processes relevant to this position.
Minimum Qualifications
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment/Physical Demands
- Normal office/field environment
- Includes, but may not be limited to:
- Sitting, talking, grasping, hearing, keyboard input, seeing and writing.
- Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.
- Ability to travel
- Willing to relocate
Competencies
- Manages complexity
- Balances stakeholders
- Communicates effectively
- Decision quality
- Manages conflict
Salary Plan PCR: Procurement
Job Grade 013
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Subcontracts Administrator employer: Black & Veatch
Contact Detail:
Black & Veatch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Subcontracts Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in subcontract administration. Being proficient in these can set you apart during interviews, as it shows you're ready to hit the ground running.
✨Tip Number 2
Network with professionals in the construction and procurement sectors. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your knowledge of commercial terms and conditions. Understanding these concepts will not only help you in the role but also demonstrate your commitment and expertise during discussions with our hiring team.
✨Tip Number 4
Prepare for potential interview questions by thinking about your past experiences in administration roles. Be ready to discuss how you've handled complex situations or resolved conflicts, as these skills are crucial for a Subcontracts Administrator.
We think you need these skills to ace Subcontracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in subcontract administration or similar roles. Emphasise your organisational skills, attention to detail, and any specific software proficiency that aligns with the job description.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the key responsibilities mentioned in the job description. Use specific examples from your past experiences to demonstrate how you meet the qualifications and can contribute to the team.
Highlight Relevant Skills: In your application, focus on skills such as analytical abilities, communication skills, and problem-solving. Mention any experience you have with construction disciplines or commercial terms, as these are preferred qualifications for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Subcontracts Administrator position.
How to prepare for a job interview at Black & Veatch
✨Showcase Your Administration Skills
As a Subcontracts Administrator, strong administration skills are crucial. Be prepared to discuss your previous experiences in managing documents, coordinating meetings, and handling correspondence. Highlight specific examples where your organisational skills made a difference.
✨Understand the Basics of Subcontract Development
Familiarise yourself with subcontract development processes, including bid preparation and evaluation. During the interview, demonstrate your understanding of how to convey scoping information and manage the negotiation process, even if you haven't done it extensively before.
✨Communicate Clearly and Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to provide examples of how you've successfully communicated with stakeholders or resolved conflicts in past roles.
✨Demonstrate Attention to Detail
Attention to detail is key in subcontract administration. Prepare to discuss how you ensure accuracy in your work, whether it's through reviewing invoices or managing compliance requirements. Share specific instances where your attention to detail has positively impacted a project.
