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For Companies At a Glance
- Tasks: Manage subcontracts and support project requirements in a dynamic office environment.
- Company: Join Black & Veatch, a leading global engineering firm with a commitment to innovation.
- Benefits: Enjoy a hybrid working model and a vibrant city centre office atmosphere.
- Why this job: Perfect for those looking to develop their skills in a supportive and collaborative culture.
- Qualifications: A degree in a related field is preferred, but relevant experience is also valued.
- Other info: Ideal for self-starters eager to make an impact in the construction industry.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a Subcontracts Representative who will be responsible for mildly complex subcontract development and/or administration in support of proposal and/or project requirements within the Subcontracts Group. You will be responsible for administering/supporting with our Subcontracts Field Management process. This is an ideal opportunity for a candidate with strong administration skills who has preferably worked in a subcontracts support role. This experience can be gained from within any sector, including construction, retail, manufacturing or FMCG. This role is Glasgow based in our city centre office, where we operate a hybrid working model.
Key Responsibilities
- Assigned mildly complex subcontracts.
- Files appropriate record documents and follows filing rules.
- Proficient in the basic functions of applicable software.
- Subcontract Development Responsibilities (if assigned):
- Prepares subcontract related bid documents and bidders list.
- Conveys basic to moderately complex scoping information to Subcontractors with oversight as needed.
- Manages the bid evaluation process through the distribution of proposals to evaluators, preparation of the bid tabulation, and collaboration with the team on the evaluation.
- Makes recommendations for selected bidder(s) and for award.
- Schedules, coordinates and manages the negotiation process with oversight.
- Begins to resolve simple and mildly complex commercial terms and conditions exceptions.
- Coordinates the award and contract conforming process.
- Ensures subcontractor compliance with Prequalification requirements.
- Run kick off and progress meetings; draft/issue meeting minutes for assigned subcontracts.
- Draft/log formal correspondence for assigned subcontracts.
- Perform Change Management duties for assigned subcontracts.
- Review and process invoices.
- Closeout assigned subcontracts.
Preferred Qualifications
- BA or BS degree in Construction Management, Engineering, Purchasing, Business, Technical or related field preferred. Relevant experience may be substituted for a degree.
- Preferred skills: Analytical / organizational skills.
- Strong communications skills, both written and oral.
- Initiative, self-starter, highly motivated.
- Interpersonal, Mathematical and Problem-solving skills.
- Knowledge of construction disciplines, construction means & methods and construction equipment.
- Knowledge of commercial terms and conditions.
Minimum Qualifications
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Work Environment/Physical Demands
Normal office/field environment. Includes, but may not be limited to: Sitting, talking, grasping, hearing, keyboard input, seeing and writing. Reaching, kneeling, lifting, stooping, crouching, walking, and standing for extended periods of time.
Subcontracts Administrator employer: Black & Veatch
Contact Detail:
Black & Veatch Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Subcontracts Administrator
✨Tip Number 1
Familiarise yourself with the specific software tools mentioned in the job description. Being proficient in these tools will not only help you during the application process but also demonstrate your readiness for the role.
✨Tip Number 2
Network with professionals in the construction and subcontracting fields. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even refer you to opportunities at Black & Veatch.
✨Tip Number 3
Prepare to discuss your experience with subcontract administration in detail. Think of specific examples where you've successfully managed contracts or resolved issues, as this will showcase your problem-solving skills during interviews.
✨Tip Number 4
Research Black & Veatch's projects and values. Understanding their work and culture will allow you to tailor your conversations and show how your skills align with their needs, making you a more attractive candidate.
We think you need these skills to ace Subcontracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in subcontract administration or similar roles. Use keywords from the job description, such as 'subcontract development' and 'administration', to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong administration skills and any relevant experience in sectors like construction or manufacturing. Mention specific examples of how you've successfully managed subcontract processes in the past.
Highlight Key Skills: In your application, emphasise your analytical, organisational, and communication skills. These are crucial for the Subcontracts Administrator role, so provide examples of how you've used these skills effectively in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Black & Veatch
✨Know Your Subcontract Basics
Familiarise yourself with the fundamentals of subcontract management. Understand key terms and processes, as well as the specific responsibilities outlined in the job description. This will help you demonstrate your knowledge and confidence during the interview.
✨Showcase Your Organisational Skills
As a Subcontracts Administrator, strong organisational skills are crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight how you kept everything on track and met deadlines.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations related to subcontract management. Think through potential scenarios, such as dealing with compliance issues or managing negotiations, and prepare your responses to showcase your problem-solving abilities.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully to questions and respond thoughtfully, demonstrating your ability to convey information effectively.
